Job Description

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Overview

Support the buyers in the purchase of goods, materials, and services to ensure that the companies operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply.

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Qualifications

Matric NQF Level 6 equivalent qualification - National Diploma BCom advantageous Excellent computer skills (ERP, Excel, Word, PowerPoint) CIPS L4 advantageous
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Experience

3 years or more in a buyer's assistant/administrative position in a manufacturing maintenance environment
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Duties

Capture time-based purchase requisitions from quotes received from end users/suppliers Ensure all the necessary, approved documentation is received (work orders, timesheets, equipment, financial dimensions etc.) Ensure no duplicate quotes are captured Sending purchase requisitions for approval (checking for errors and resolving) Following up on approvals if necessary Sending orders to suppliers and ensuring confirmation is received Sending suppliers open order report every week Expediting overdue orders (including sending procurement manager report and explaining delays) Handling queries from suppliers, end users and finance Amending orders where required, only after ensuring changes are required Sourcing of new suppliers Supplier evaluations Getting quotes for parts and services from end user requirements Reporting all concerns to procurement manager Assisting end users with ERP support where required Stock takes General admin Improvement initiatives and projects with efficiency and effectiveness as the goal
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Job Competencies

Knowledge

Advanced knowledge of Microsoft Office - especially Excel Competent working with ERP systems Knowledge of ISO9001 standard Knowledge of regulations pertaining to procurement - including the OHSACT

Core Behavioural Competencies

Teamwork Work Standards Reliability - Key Requirement Motivation of Self and Others - Self Starter, Ability to work Independently Adaptability Problem-solving Integrity and Trust - High Level of Ethics and Compliance Communication Skills - Both oral and written - Key Requirement Planning and Organization Stress Tolerance Initiative Building Relationships Attention to Detail Mentoring

Functional/Technical Competency

Effective Relationship Management Brand Knowledge Product Knowledge Conflict Management Root-cause Analysis Excellent Customer Service Negotiation Skills Good understanding of Maintenance Spares

Cross Functional Competency

Collaboration
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General

Excellent communication skills (verbal and written) Excellent interpersonal skills Attention to detail Highly ethical Team player plus ability to work alone and self-management Reliable and responsible * Aspiration to study and develop