Job Description

Job Summary Qualifications

• Matric
• An associate degree or certification in supply chain management, or a related field is a plus.

Requirements

• 2-5 years of experience in a procurement or supply chain environment in the manufacturing industry (essential)
• Familiarity with procurement and inventory management software is advantageous.
• Proficiency in Microsoft Office Suite

Duties

• Monitor stock levels and identify purchasing needs:
• Use inventory management software to track stock levels.
• Set reorder points for each item based on historical usage and lead times.
• Conduct regular physical inventory counts to verify stock levels.
• Generate reports to identify items that need to be reordered.
• Track orders and ensure timely delivery:
• Use order tracking systems to monitor the status of each order.
• Communicate regularly with suppliers to confirm delivery schedules.
• Update the order status in the internal database.
• Address any delays or issues promptly by coordinating with suppliers and internal teams.
• Update internal databases with order details:
• Enter order information into the procurement system, including order dates, vendor details, quantities, and discounts.
• Ensure data accuracy by double-checking entries.
• Regularly review and update records to reflect any changes or corrections.
• Manage and update supplier vendor master data:
• Maintain a centralized database of supplier information, including contact details, payment terms, and performance history.
• Regularly review and update supplier records to ensure accuracy.
• Add new suppliers to the database after completing necessary evaluations and approvals.
• Evaluate offers from vendors and negotiate better prices:
• Request quotes from multiple suppliers for comparison.
• Analyse offers based on price, quality, delivery terms, and supplier reliability.
• Negotiate with suppliers to achieve the best possible terms and prices.
• Document negotiation outcomes and update purchase agreements accordingly.
• Maintain updated records of invoices and contracts:
• Store all invoices and contracts in a secure, organized manner.
• Use accounting software to record and track invoices.
• Regularly review contracts to ensure compliance with terms and conditions.
• Update records to reflect any amendments or renewals.
• Follow up with suppliers:
• Send regular follow-up emails or calls to confirm order details and delivery schedules.
• Address any discrepancies or issues with orders promptly.
• Document all communications with suppliers for future reference.
• Liaise with warehouse staff:
• Communicate delivery schedules and special handling instructions to warehouse staff.
• Coordinate with the warehouse team to ensure timely receipt and inspection of goods.
• Address any issues with received goods, such as damages or discrepancies, by working with suppliers and warehouse staff.

Objective Personnel
1977
Clearwater Office Park, Block E, Cnr Atlas & Park Roads, Parkhaven Ext 3
2-10
Recruiter
About
Objective Personnel is a professional recruitment partner and placement agency that has been making it's mark on the industry for over 40 years. The company boasts a highly stream-lined service that offers its clients the freedom to focus on running their businesses while Objective Personnel deals with recruitment. Objective Personnel is well suited to filling any vacancy, from entry level to the CEO, and everything in between. If your business has employment opportunities that need filling, Objective Personnel will help you fill them with competent and qualified screened candidates. Situated near Johannesburg, Objective Personnel focuses on the whole of South Africa.