Job Description

Position Overview

The Company hereby invites suitably qualified and experienced candidates to apply for the position of

Personal Assistant to the Acting Chief Executive Officer (CEO)

. The incumbent will be responsible for providing professional, efficient, and confidential administrative and executive support to the Acting CEO, thereby ensuring the effective functioning of the Office of the CEO.

Key Responsibilities

The duties and responsibilities attached to this position will include, but will not be limited to:

Preparing documentation, presentations, and relevant information in advance of meetings. Creating, maintaining, and updating electronic databases, spreadsheets, and logs. Conducting research and collating information to support reporting requirements. Drafting, proofreading, editing, and distributing correspondence, memoranda, and reports. Processing all incoming and outgoing correspondence and materials for the Acting CEO. Preparing agendas, circulating notices, attending meetings, recording minutes, and providing support to attendees as required. Executing projects and initiatives independently as delegated by the Acting CEO. Acting as the primary communications link between the Office of the CEO and internal/external stakeholders. Providing administrative support on matters relating to purchasing, procurement, and personnel. Establishing, organizing, and maintaining filing and record-keeping systems in line with Company standards. Maintaining the highest level of confidentiality in respect of all information processed through the CEO's office. Assisting other departments as may reasonably be required. Coordinating conference, event, and travel arrangements.

Minimum Requirements

A relevant diploma/degree in Office Administration, Business Management, or a related field. At least 3 years' proven experience in a Personal Assistant or Executive Assistant role, preferably at an executive level. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and advanced administrative systems. Excellent written and verbal communication skills. Demonstrated organizational skills, with the ability to prioritize and manage multiple tasks effectively. Professional discretion and the ability to handle sensitive information with confidentiality.

Competencies

Strong interpersonal and stakeholder engagement skills. Attention to detail and accuracy. Ability to work independently with minimal supervision. High levels of integrity, accountability, and professionalism.
Job Type: Full-time

Ability to commute/relocate:

Sandton, Gauteng: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):

Are you proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and advanced administrative systems. Do you have a diploma/degree in Office Administration, Business Management, or a related field? Can you demonstrated organizational skills, with the ability to prioritize and manage multiple tasks effectively.? Do you have the following competencies : Strong interpersonal and stakeholder engagement skills. Attention to detail and accuracy. Ability to work independently with minimal supervision. High levels of integrity, accountability, and professionalism
Education:

Diploma (Preferred)
Experience:

personal assistant : 3 years (Required)
Language:

English (Required)
Work Location: In person