Job Description

Personal Assistant - Project & Task Management Focus

Location:

South Africa (Cape Town preferred)

Salary:

Competitive, dependent on experience

Job type:

Full-time

Start date:

As soon as possible

Job overview

We're looking for a highly organised

Personal Assistant

to work closely with our senior leadership team and help manage projects, priorities and day-to-day task delivery across a business of

50+ users

.

This is not a traditional admin-only PA role. The focus is on

project coordination, task tracking and follow-up

. You'll attend key meetings with leadership, capture actions, organise priorities, and make sure tasks agreed in meetings are delivered on time and to the required standard.

You'll work directly with the

CEO, Sales Director, Head of Accounts

, and other senior stakeholders in a fast-moving, tech-friendly organisation.

Key responsibilities

Supporting senior leadership with

task and priority management

Attending leadership and project meetings and

recording agreed actions

Turning discussions into clear, structured tasks with: Owners Deadlines Agreed acceptance criteria Tracking tasks across teams and following up to ensure delivery Proactively chasing actions and escalating delays where needed Helping leadership stay focused on priorities and commitments Coordinating work across: Internal teams Software developers Third-party subcontractors Keeping task lists, trackers and documentation up to date Supporting process and workflow improvement projects

Diary and coordination support

Managing diaries and meeting schedules for senior stakeholders Ensuring meetings are purposeful, structured and followed up with clear actions Preparing agendas and ensuring outcomes are captured and actioned

Tools and ways of working

We currently use

Microsoft Teams

, including Planner / Tasks We are

open to using different task or project management tools

You'll help improve how tasks and projects are tracked, rather than just following an existing system

Experience and skills required

Experience as a

Personal Assistant, Executive Assistant or Operations Coordinator

Strong task and priority management skills Confident working alongside senior leadership Able to organise, structure and track work across multiple stakeholders Comfortable following up and pushing for delivery when required Excellent written and spoken English Highly organised, detail-focused and proactive Confident in meetings and able to communicate clearly with teams

Desirable

Experience supporting senior leadership in a fast-paced environment Exposure to project coordination or operational roles Familiarity with task management tools (Planner, Asana, ClickUp, Monday, etc.) Neutral or near-neutral accent suitable for professional client and stakeholder calls

Why join us

This is an exciting opportunity to work closely with senior decision-makers in a

rapidly growing, tech-friendly business

. You'll have real responsibility, visibility across the organisation, and a direct impact on how effectively the leadership team operates.

Job Types: Full-time, Permanent

Pay: R25000,00 - R40000,00 per month

Work Location: Remote