Job Description

ITS NOT JUST AN OPPORTUNITY TO GET ON THE CAREER LADDER
ITS AN OPPORTUNITY TO HELP THE WORLD GET ON TOGETHER
Why do people call us the worlds most international company? Is it because we operate in more countries than any other logistics provider? Is it because we invented cross border shipping over 45 years ago? Or is it, perhaps, because what we do connects people across the world. And the more we can connect people, the better life on earth becomes.
We love our role in the world. And were looking for the right people to help us maintain and grow it. People like you.
Role Context
To provide administrative, secretarial and assistance support to the SMT members as a whole and contribute in a ensuring timely, effective, efficient, and quality service delivery of the Finance department. Provide the required reporting and organizational support that will lead to the smooth running of the Finance Department
Key responsibilities
xc2xb7 Extensive diary management including organisational & administration of meetings, setting up internal and external meetings, events, conference calls, conferences etc.
xc2xb7 Handle all correspondence and communication including mail, faxes, letters, and memorandums and responding to routine mail, handling telephone and customer enquiries related to SMT members
xc2xb7 Manage/control the SMTs task items for the team to ensure timely adherence to deadlines
xc2xb7 Typing all correspondence for Finance team and maintain confidentiality of all correspondence and communication
xc2xb7 Produce and proofread correspondence, documents, packs, and presentations
xc2xb7 Administrative responsibilities including filing, maintenance of records, expenses, time sheets, faxing, photocopying as necessary
xc2xb7 Follow-up on all outstanding pending requests for other departments
xc2xb7 Provide support to the SMT in the co-ordination of the departmental activities by ensuring that the head of Department meets his/her objectives and serves internal and external customers in an efficient and timely manner.
xc2xb7 This includes ensuring, on a day-to-day basis matter that requires follow-up are acted on by the SMT
xc2xb7 Maintaining confidential correspondence and reports for the department
xc2xb7 Assisting the team with urgent requirements needed by various stakeholders
xc2xb7 Maintain log of BCAs, allocate sequential numbers and file copies. Compare to budgets and update spreadsheets of CAPEX utilisation. Prepare quarterly CAPEX schedules
xc2xb7 Prepare as requested all reports whether daily, weekly, monthly, or other. These reports will include Financial and Customer Accounting.
xc2xb7 Travel Bookings for country
xc2xb7 Assist with authorization of travel account
xc2xb7 All tasks requested by respective SMT member
Minimum Requirements
Education & experience
xc2xb7 Degree or Diploma or preferably Executive Secretarial related/Administrative/Secretarial Qualification
xc2xb7 At least (5) years or more relevant experience in executive secretarial duties
xc2xb7 Intermediate level of English knowledge (DPDHL Business Language) preferred
xc2xb7 Computer literate in MS Office
xc2xb7 Min 3 - 5 years Secretarial/Administration experience
xc2xb7 High customer focus and service orientation
xc2xb7 Proven experience of working in a senior secretarial capacity
xc2xb7 Good interpersonal skills
xc2xb7 Ability to deal with sensitive issues discretely and to handle confidential information appropriately
xc2xb7 Ability to handle basic accounting functions and entry level accounting knowledge
xc2xb7 Ability to work in a team environment and a highly driven and energetic individual
xc2xb7 Open to working extra hours and outside the normal working hours
We are looking forward to your application.