Job Description

JOB DESCRIPTION

: PERSONAL ASSISTANT (PA)

Position Details

: Personal Assistant

Organisation

:Imam Development Program (Mercy Mission South Africa) Location Durban, South Africa

Fixed-Term Contract:

Reports To CEO

Position Overview : DO YOU LOVE TO HELP OTHERS? ARE YOU A GO - GETTER? WOULD YOU LIKE TO WORK CLOSELY WITH THE CEO? Then we have an exciting opportunity for you. A Personal Assistant provides administrative and organizational support to the CEO to help manage their professional and personal responsibilities efficiently.

Key Responsibilities, Duties and Tasks

? Calendar and Schedule Management: Proactively manage complex diaries, schedule meetings, appointments, and events, and send reminders of important tasks and deadlines.

? Communication Hub: Act as the first point of contact, screening phone calls, emails, and correspondence, and responding or directing them appropriately on behalf of the CEO.

? Travel Coordination: Plan and arrange extensive domestic and international travel, including booking flights, hotels, transportation, and creating detailed itineraries.

? Administrative Support: Prepare reports, presentations, and correspondence; maintain databases and filing systems; take notes/minutes during meetings; and manage expense reports and invoicing.

? Personal/Lifestyle Support : Run errands, plan personal events, and manage personal finances or appointments. Skills and Knowledge Required

? Exceptional Organizational Skills: Ability to multitask, prioritize a heavy workload, and pay meticulous attention to detail.

? Discretion and Confidentiality: Handling sensitive personal and business information with the utmost professionalism is essential.

? Communication Skills: Excellent written and verbal communication, interpersonal skills, and the ability to liaise confidently with all levels of stakeholders.

? Tech Proficiency: Strong working knowledge of office software (Microsoft Office Suite, Google Workspace, scheduling tools) Education and Experience

? A bachelor's degree or diploma in Business Administration, Office Administration or any related field.

? Must be computer literate.

? Must be flexible and able to travel if needed.

? Must be able to work under pressure. Interested candidates are requested to submit their CV via email to hrc@imamdp.org for consideration.

If you do not hear from us within 14 days, please consider your application as unsuccessful. PLEASE STATE THE JOB TITLE YOU ARE APPLYING FOR IN THE SUBJECT LINE.

Job Type: Temp to perm
Contract length: 6 months

Work Location: In person