Job Description

Job Purpose

The Western Cape Mobility Department, Western Cape Government (WCG), has an opportunity for a suitably qualified and competent individual to render a secretarial support service to the Head of Department. The successful incumbent must be able to work under pressure and willingness to work irregular hours and meet tight deadlines.

Minimum Requirements

Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years relevant experience in rendering support services to senior management.

Recommendation

None.

Key Performance Areas

Provides a secretarial/receptionist support service to the HOD; Renders administrative support services; Provides support to HOD regarding meetings; Supports the HOD with the administration of the HOD's budget; Studies the relevant public service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

Competencies

Knowledge of the following:

Relevant legislation/policies/prescripts and procedures; Functioning, systems and processes of government; Public service procedures, processes and systems; Administrative procedures and processes; General Office Administration and Database Management; Information and Record Management; Procurement and tendering processes; Financial administration; Relevant software packages and sound application of relevant computer programmes; General information support systems such as BAS (or similar).

Skills needed:

Written and verbal communication; Computer Literacy; Sound Organisational; Client Liaison and Networking; Report Writing; Research; Problem Solving; Good telephone etiquette; High level of reliability; Ability to communicate well with people at different levels and from different backgrounds; Ability to act with tact and discretion; Ability to do research and analyse documents and situations; Good grooming and presentation; Self-management and motivation; Ability to work under pressure; Willingness to work irregular hours and meet tight deadlines.

Remuneration

R 325 101 - R 382 959 per annum (Salary level 7)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to complete a practical assessment and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.



By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.



Should you experience difficulties with your online application, technical support is available from

Monday to Friday from 08:00 to 16.00

. Contact the helpline at

086 137 0214

. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Attachments (if applicable)