Job Description

GIRLS AND BOYS TOWN SOUTH AFRICA REQUIRES: A Personal Assistant to the Head of Residential Services (HRS) at the Head Office in Auckland Park, Johannesburg.
QUALIFICATIONS:

• Grade 12/Matric
• Certificates Word, Excel, Powertpoint and Access
• Basic bookkeeping Certificate
• Secretarial Diploma advantageous

• To develop an maintain effective relationships with colleagues and external customers
• To oversee general office needs
• Set up and take minutes of meetings
• Maintain an effective filing system
• Assist with general administrative duties, petty cash stock, stationery and external printing
• Direct calls and forward messages to the team
• Manual and electronic filing of documents
• Assist all departments with basic administration duties as and when required
• Book travel and accommodation requirements
• Participate in all organisation activities, including but not limited to developmental workshops/traning, teambuilding exercises and therapeutic meetings.
• Perform any reasonable duty when required to do so
• Arrange meetings for Regional Management Boards
• Collate the calendar for the HRS
• Set Zoom meetings for all HRS on-line activities
• Arrange annual payment of SACSSP Fees
• Complete annual CPD applications for training courses
• Complie statistics as and when required
• Maintain database of incident reports
• Keep a record of all Youth Care Workers hours and overtime worked
• Assist with checking monthly salary changes
• Screen applications for all Residential Services posts according to critria and EE requirements
• Assist with shortlisting of job candidates and arranging interviews
• Support the HRSwhen required
• Manage of submission of reports to the HRS and filing it
• To maintain at all times the confidentiality of youth, family and Girls and Boys Town programme information

• At least 3 year secretarial/administrative experience
• Good computer skills - Proficient in MS Office including Word, Excel, Outlook and Access
• Excellent communication and interpersonal skills
• Good administrative and organizing skills - preparing reports, presentations and documents
• Knowledge and understanding of basic accounting or bookkeeping
• Ability to multitask
• Fluent in English (Read, speak and write)
• Attention to detail
• Able to work in a context of a multi disciplinary team
• Working knowledge of Zoom/Teams