Job Description

Our client, a PBO (public benefit organization) based in Wellington is looking for a highly motivated and organized individual to join their team as a Personal Assistant to the Chief Operations Officer.

They are a dynamic and impactful non-governmental organization dedicated to serving families caring for orphaned and vulnerable children with the resources they need to reach their God-given potential.

KEY PERFORMANCE AREAS
Executive Support:

• Manage the COO''''s calendar, scheduling appointments and coordinating meetings.
• Prioritize and handle emails, phone calls, and other communications on behalf of the COO.
• Prepare and organize documents, reports, and presentations for meetings.

Travel Coordination:

• Arrange travel itineraries, accommodation, and transportation for the COO and the Management Team
• Ensure all travel arrangements align with the COO and Management Teams schedule and preferences.

Communication Liaison:

• Act as a liaison between the COO and internal/external stakeholders.
• Draft and edit correspondence, ensuring professionalism and accuracy.

Meeting Preparation:

• Prepare meeting agendas, materials, and briefing documents for the COO.
• Prepare meeting agendas, minutes and meeting packs for EXCO and Board meetings.
• Attend meetings with the COO as required, taking minutes and following up on action items.

Project Management:

• Assist in managing and coordinating special projects as assigned by the COO.
• Keep track of project timelines and deliverables.

Volunteer Coordination:

• Manage foreign and local volunteers, coordinating their travel and accommodation.
• Build and maintain positive relationships with volunteers, fostering a supportive environment.

REQUIREMENTS

• Bachelor''''s degree in a related field preferred.
• Previous experience working in a similar role supporting top-level executives.
• Proven experience as an executive assistant or personal assistant.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Office Suite and other relevant software.
• Previous experience working in a similar role supporting top-level executives.
• Personal alignment with the companys values and culture.
• Criminal Clearance must be provided.

SALARY

R12 000

WORKING HOURS

Monday Friday 08:00 13:00

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