Job Description

MAIN DUTIES
Industrial relations and poor work performance
Advise line managers on appropriate disciplinary action to be taken and ensure the business always complies with the companys disciplinary code
Assist line management with the drafting of charges for warnings and disciplinary notifications
Draft and send telegrams/absconsion letters to employees who have absconded
Chair and conclude administrative tasks related to disciplinary hearings
Sign off on all IR matters and ensure appropriate outcome is given
Represent the company at CCMA for Con/Arb set down hearings
Administer terminations complete termination letter, UI19 and certificate of service
Manage and resolves complex employee relations issues
Conduct effective, thorough and objective investigations HR Administration and Data Management
Ensure accurate administrative & payroll documentation is facilitated through the HRIS within agreed deadlines and follow-up on queries and outstanding issues
Ensure accurate data management i.e., all forms of leave taken, warnings & outcome of hearings, attendance registers, assessments and new employee details all HR/IR documentation to be uploaded to HRIS
Ensure distribution of payslips and other employment related administrative documentation to relevant managers
Apply for uniforms and CGC ECR cards for newly appointed staff
Confirm employment status for employees
Administer and facilitate IOD claims
Facilitate termination administration processes of the employee, collect company property, and terminate medical aid, pension /provident fund transfers and confirm leave pay outs.
Recruitment and Selection
Ensure recruitment requisitions are approved before initiating recruitment process
Conduct SETA assessments for Merchandisers and Field Marketers
Screen CV's and perform initial screening interviews, including reference checks and verification checks on possible candidates
Advise successful candidates and regret unsuccessful candidates
Apply contract terms for new hires, promotions and transfers and prepare necessary documentation
Finalize details and upload documentation on the HRIS (LOA, Promotion letter/Transfer letter etc.) Performance Management
Provide advice and assistance when conducting staff performance reviews
Provide advice and assistance on the preparation and updating of key performance areas and indicators
Provide day-to-day performance management guidance to line management (e.g., coaching, counselling, career development, disciplinary actions). Learning & Development
Facilitate training sessions as required and as per national training schedule
Identify training needs for divisions and individual coaching needs
Participate in evaluation and monitoring of training programs to ensure success.
Follow up to ensure training objectives are met Business Consulting and Partnership
Conducts meetings with divisional management
Consult with line management, providing HR guidance when appropriate.
Analyse trends and metrics in partnership with the People Data and Analytics and Talent and Development teams to develop solutions, programs and policies.
Work closely with employees at all organisational levels to improve work relationships, build morale, and increase productivity and retention.
Provide guidance on workforce planning and succession planning Employment Law and Policy Compliance Management
Maintain an in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance
Partner with the legal consultants as needed/required
Provide HR policy guidance and interpretation
Provide guidance and input on legal process for business unit restructures.
Minimum Requirements:
Please do not apply, if you don`t meet these requirements
Bachelors Degree in Human Resources Management/Industrial Psychology/Organisational Psychology
2 to 4 years Human Resources experience, preferably in retail / FMCG
Must have a valid SA drivers license and own vehicle Competencies:
Excellent verbal and written communication skills (English)
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Strong analytical and problem-solving skills.
Proficient with Microsoft Office Suite
Experience in working with HR information systems
Excellent problem solving and communication skills
High levels of professionalism & confidentiality
Knowledge of Employment Legislation including OHSA, EEA, BCEA, LRA, NMWA and related determinations, regulations and codes
Experience in representation at the CCMA to arbitration
Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.
Ability to acquire a thorough understanding of the organization's hierarchy, jobs, qualifications, compensation practices, and the administrative practices related to those factors.

Skills Required