Job Description

Bidvest Facilities Management is committed to Employment Equity and diversity. We invite applications from suitably qualified Persons with Disabilities to apply for the HR Administrator role.
ROLE PURPOSE
To provide full administrative support to the People Management Team.
MAIN OUTPUTS

• Provide clerical & necessary admin support within the People Management department
• Perform admin & coordination activities for recruitment & selection process
• Perform coordination & scheduling of interviews i.e., call candidates, arrange venues & parking
• Conduct initial orientation to newly appointed employees & issue engagement packs
• Prepare recruitment documentation i.e., employment contracts, staff movement forms
• Ensure timeous submission of engagement pack to Payroll for all new entries, in conjunction with Line Managers
• Conduct exit interviews & provide feedback to Line Management & Human Capital
• Maintain the Human Capital database i.e., CVs, role profiles, PDPs
• Create PRs for Human Capital, follow-up on POs & ensure that service providers are paid timeously
• Responsible for general departmental filing (invoices, attendance registers, etc.)
• Schedule & take minutes during People Management meetings & partake during enquiries i.e. grievances, hearings, appeal
• Update People Management dashboard & maintain accurate reports: Recruitment, Learning & Development & ER activities
• Prepare and consolidate People Management related reporting and data analysis
• Adhere to all policies & procedures with regards to the HR systems & process
• Stay abreast with the applicable labor statutes: LRA, BCEA & SDA
• Providing Support with Special projects as and when required

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:

• National Diploma in Business Administration, Human Resources Management or Industrial Psychology is a requirement
• Matric (Senior Certificate)
• Valid SA Drivers License
• Minimum 2 - 4 years experience in generalist administration role within the People Management field
• Basic People Management Exposure
• MS Word, MS Excel, MS Powerpoint & MS Outlook (Intermediate skill level), SAP knowledge is an advantage
• Sound knowledge of applicable Human Capital legislation: LRA, BCEA, SDA

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Deadline Driven & Highly Motivated
• Stress Tolerant
• Excellent Written Communication
• Customer Focus
• Co-ordination, Planning & Scheduling
• Problem Analysis
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning
• Excellent Oral Communication

Skills Required