Job Description

Key Responsibilities

High-Variable Payroll Processing

Process monthly payroll for a large workforce with extensive variable earnings. Validate and reconcile high volumes of variable inputs including: Incentives Overtime and shift differentials Allowances, standby, parking, and ad hoc payments Administer acknowledgment of debts. Ensure accurate tax treatment and statutory compliance for all variables pay components. Distribute payslips to all employees. Distribute IRP5/ITA34. Conduct full payroll reconciliations and investigate discrepancies before final sign-off for: Medical aid Pension fund Set up and create Masterfile for new recruits. Apply for income tax number. Maintain and close off records for terminations/leavers. Prepare terminations/leaver calculations including: Salary Variable income Leave payout Variable deductions Notice pay Cost recovery Import salary and third-party payments into the banking system. Process backups of monthly payroll. Roll over to new payroll period.
Data Management & Accuracy

Maintain and update employee master data, contract details, and variable pay structures. Import, validate, and audit source data from multiple systems. Maintain robust record-keeping and audit trails. Assist with calculations where required. Manage back-office leave and comp sheets. Maintain maternity sheet, including all calculations Preparation UI19 forms.
Debtors and Creditors support

Assist with customer invoices and credit notes

Assist with supplier invoices and credit notes

Support preparation of payment runs

Verify delegations of duties

Compliance & Reporting

Ensure payroll processes comply with relevant labour laws, SARS regulations, and company policies. Manage monthly statutory submissions (EMP201, UIF, SDL) and assist with EMP501 reconciliations and IRP5s. Prepare detailed payroll reports and analysis for Finance and operational departments. Support internal and external audit requirements with accurate documentation. Ensuring all information is treated with the highest confidentiality.
Employee & Stakeholder Support

Provide support to employees around salary queries, variable pay structures, and calculations. Liaise with Managers, HR, and Operations regarding deadlines, data submissions, and exceptions. Liaise with third party providers for data processing. Communicate clearly on payroll cut-offs and required input accuracy.
Continuous Improvement

Identify and implement improvements in variable pay capture, validation, and automation. Assist with testing of payroll system enhancements or new variable pay modules. Contribute to policies and procedures to strengthen payroll governance.
Job Type: Full-time

Pay: R25000,00 - R40000,00 per month

Application Question(s):

Do you have 3 or more years' experience in payroll processing within a high-variable or high-volume environment? Do you have extensive experience with payroll systems (e.g., Sage, SAP, Pastel)? Do you have experience with time and attendance integrations or commission-based payrolls? Do you have advanced Excel skills (VLOOKUP/XLOOKUP, data validation)?
Work Location: In person