Job Description

This is an exciting opportunity within the hospitality contracting industry. The role requires someone that can take on a management position and who has managed staff previously. This position requires someone who is able to work under pressure, has excellent time management, strong communicator and can deal with executive level staff. The Payroll Officer/Manager will be responsible for managing payroll processes and ensuring timely and accurate payment of employee salaries.

Please kindly forward your suitable CV to . Please note that extensive experience with VIP payroll and having managed a small team or even 2 or 3 individuals are essential.

Duties:

• Develop, implement, and maintain payroll policies and procedures that ensure compliance with relevant laws and regulations.
• Supervise and train payroll staff to ensure accurate and timely processing of payroll transactions, including maintaining employee records, calculating pay and deductions, and processing payroll taxes.
• Oversee the administration of employee benefits, including provident fund, and group benefits.
• Ensure compliance with all payroll-related laws and regulations, including tax reporting.
• Collaborate with other departments, such as the People & Culture and Accounting teams, to ensure that payroll transactions are properly recorded and accounted for in the company's financial statements.
• Reconcile payroll accounts and prepare payroll reports for management.
• Keep abreast of changes in payroll laws and regulations and update payroll policies and procedures accordingly.

Operations:

• Integrity of new staff on VIP system
• Reviewing HR files received and ensuring all company requirements and statutory documents are in place before new employee is loaded on the payroll system.
• Reviewing all new starters captured on VIP by using a checklist to ensure information is accurate and as per HR File Processing of Payroll Information
• Processing of Payroll Information
• Ensure all managers submit their monthly payroll documents within stipulated deadline.
• Capture the information provided on VIP system.
• Capture all deductions relating to the relevant departments and employees.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages.
• Sending payroll reports to respective managers for approval
• Uploading final pay registers into the Bank, to be released by Financial Managers

Payment of Staff

• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Ensure all staff are paid within the agreed timeline and perform monthly payment reconciliations.
• Load Payments and reconcile advances.

Statutory Requirements

• Ensure all EMP201's is reconciled monthly, uploaded into the SARS website and prepare for payment before the 7th of each month.
• Reconciling and loading the monthly pension fund contributions on the pension portal
• Submitting pension withdraw claims to ensure funds are paid out to staff.
• Reconcile all 3rd party transactions and ensure the payments are done before the 7th of the month.
• Balances the payroll accounts by resolving payroll discrepancies.
• Manage Labour Audits

Controls

• Complies with statutory requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on action required.
• Ensure all payslips are loaded onto ESS same day as payment.
• Monthly bank recon performed and signed off by Group Financial Manager

ESS System

• Maintain ESS groups to standard format.
• Custodian of ESS master file
• Guide and assist managers on how to use the ESS system.
• Using the workflow in progress report and following up the relevant managers to approve outstanding leave transactions.

Leave Management

• Ensure reports are send to managers for approval and handle additional queries.
• Ensure all Annual, Sick and Family Responsibility leave are linked to correct method to ensure correct monthly accrual.
• Ensure all paid-per-hour staff are linked to correct leave method as per set guideline, to ensure accurate accrual.

Administration:

• Perform Annual Leave Recons on request
• Ensure all new staff on VIP are linked to the ESS System
• ESS usernames and passwords to be distributed to relevant staff and managers
• Unblocking / Resetting user profiles and passwords on request
• Assist with preparing the payroll information to be included in the Annual Audit files as per Group Instructions received
• Aid in resolving payroll related audit queries
• Follow up with managers regarding input sheets

Human Resources:

• Maintain a strong working relationship with, and have open and transparent communication between all members of the team
• Understands and applies all relevant legislation, policies, procedures and/or standards in situations that require standard interpretation.
• With guidance, applies legislation, policies, procedures and/or standards in situations presenting unique challenges.
• Suggests amendments to improve the effectiveness of internal policies, procedures and/or standards

General:

• Support the Group Financial Manager and CFO with any queries relating to payroll department

O'Brien Recruitment