Job Description

Qualifications

• Matric
• Bachelor's degree in Accounting, Finance, or related field
• Certified Payroll Practitioner (CPP) - Offered by the South African Payroll Association (SAPA)
• Payroll Technician Certification - Offered by the Institute of Certified Bookkeepers and Accountants (ICBA)
• National Diploma in Payroll Administration - Offered by various institutions, such as the University of Johannesburg
• Certificate in Payroll Administration - Offered by the University of Pretoria
• Advanced Certificate in Payroll Administration - Offered by the University of Cape Town
• Certified Accounting Technician (CAT) - Offered by the Association of Chartered Certified Accountants (ACCA)
• Certified Bookkeeper (CB) - Offered by the Institute of Certified Bookkeepers and Accountants (ICBA)
• Payroll Administration Certification - Offered by the South African Institute of Chartered Accountants (SAICA)

Requirements

• Minimum 5 years' experience in payroll management, preferably in the security industry.
• Knowledge of South African labour laws, regulations, and bargaining council agreements.
• Experience with payroll software and systems.

Duties

• Payroll Administration
• Manage Payroll Process: Oversee the payroll process, ensuring timely and accurate payment of salaries, wages, and benefits to all employees.
• Compliance and Control: Ensure compliance with relevant laws, regulations, and bargaining council agreements, including the Basic Conditions of Employment Act, the Labour Relations Act, and the Payroll Tax Act.
• Payroll Reconciliation: Conduct regular payroll reconciliations to ensure accuracy and completeness of payroll data.
• 3rd Party Payments: Manage and administer 3rd party payments, including medical aid, provident fund, and other benefits.
• Union Subscriptions: Manage and administer union subscriptions, including calculating and deducting union subscription fees from employee salaries.
• SARS Payments: Ensure timely and accurate submission of SARS payments, including EMP301, EMP501, and other SARS returns.
• Migration of Payroll System
• System Migration: Plan, coordinate, and execute the migration of the payroll system to a new platform.
• System Testing: Conduct thorough testing of the new payroll system to ensure accuracy and functionality.
• System Implementation: Implement the new payroll system, ensuring a smooth transition and minimal disruption to payroll operations.
• System Maintenance: Ensure ongoing maintenance and support of the payroll system, including software updates and troubleshooting
• Mitigation of Financial Risk
• Risk Identification: Identify potential financial risks associated with payroll operations, including errors, omissions, and non-compliance.
• Risk Mitigation: Develop and implement strategies to mitigate identified financial risks, including internal controls and procedural safeguards.
• Financial Reporting: Provide accurate and timely financial reporting, including payroll cost analysis and budgeting.
• Accuracy of Payment of Salaries
• Salary Payment: Ensure accurate and timely payment of salaries, wages, and benefits to all employees.
• Payment Reconciliation: Conduct regular payment reconciliations to ensure accuracy and completeness of payment data.
• Error Resolution: Investigate and resolve any errors or discrepancies in salary payments.
• Management of Payroll Team
• Team Leadership: Lead and manage a team of payroll administrators, providing guidance, support, and training.
• Performance Management: Manage the performance of payroll team members, including setting goals, objectives, and performance standards.
• Training and Development: Identify training and development needs for payroll team members and provide opportunities for growth and development.
• Bargaining Council Agreements
• Understand and Apply Agreements: Understand and apply the terms and conditions of the bargaining council agreements relevant to the security industry.
• Ensure Compliance: Ensure compliance with the agreements, including wage rates, benefits, and working conditions.
• Statutory Compliance
• Statutory Returns: Ensure timely and accurate submission of statutory returns, including UIF and PAYE returns.
• Compliance with Legislation: Ensure compliance with relevant legislation, including the Unemployment Insurance Act, the Payroll Tax Act, and the Compensation for Occupational Injuries and Diseases Act.
• Financial Management
• Payroll Cost Management: Manage payroll costs and ensure accurate budgeting and forecasting.
• Cost-Saving Initiatives: Identify and implement cost-saving initiatives.
• Training and Development
• Training and Support: Provide training and support to payroll staff and other stakeholders.
• Stay Up-to-Date: Stay up-to-date with changes in legislation, regulations, and bargaining council agreements.
• Other Responsibilities
• Payroll Software and Systems: Manage and maintain payroll software and systems.
• Data Integrity and Security: Ensure data integrity and security.
• Ad-Hoc Reports and Analysis: Provide ad-hoc reports and analysis as required.
• Employment Laws
• Basic Conditions of Employment Act (BCEA): Regulates employment conditions, including working hours, leave, and termination.
• Labour Relations Act (LRA): Governs collective bargaining, trade unions, and dispute resolution.
• Employment Equity Act (EEA): Promotes employment equity and prohibits unfair discrimination.
• Taxation Laws
• Income Tax Act: Regulates income tax withholding and payment.
• Pay As You Earn (PAYE): Requires employers to withhold tax from employees' salaries.
• Value-Added Tax (VAT): Regulates VAT payments and returns.
• Social Security Laws
• Unemployment Insurance Act: Requires employers to contribute to the Unemployment Insurance Fund (UIF).
• Compensation for Occupational Injuries and Diseases Act (COIDA): Regulates workers' compensation for occupational injuries and diseases.
• Pension Funds and Retirement Laws
• Pension Funds Act: Regulates pension funds and retirement annuities.
• Retirement Funds Act: Governs retirement funds and their administration.
• Data Protection and Privacy Laws
• Protection of Personal Information Act (POPIA): Regulates the processing and protection of personal information.
• Other Laws and Regulations
• Bargaining Council Agreements: Requires employers to comply with industry-specific agreements.
• Sectoral Determination: Regulates minimum wages and working conditions for specific industries.
• South African Revenue Service (SARS) regulations: Requires employers to comply with tax regulations and submit returns.