Job Description

Context & EnvironmentOrganisational: restructuring in progress and necessary following stabilization to ensure good administration.Culture: to maintain an administrative function that is proactive and desirous for continuous improvement and exceptional customer service across the board.ActivitiesAs a Payroll Coordinator, you would be responsible for the following:Administration & Payroll ActivitiesTo support the processing of the monthly payroll and associated activitiesTo process new hires and terminations on the systemTo provide payroll information by responding to internal /external questions and requestsTo ensure efficient printing and distribution of payslips to staff and manage payslip queriesTo provide backup to the Payroll Supervisor when requiredTo serve as a point of contact for payroll related issuesTo update HR & payroll records including changesTo assess, capture and process expense claims on the payroll systemTo capture monthly leave balances and records and trouble shoot any related problems on leave managementTo review payroll discrepancies, determine problems areas and initiate adjustments or recommend actions to the Payroll SpecialistTo participate in the monthly, quarterly and annual payroll reconciliation.To conduct benefit orientations and other benefit training as required.To process enrolments, changes and terminations to benefit programmes or funds / third benefit institutionsTo assist employees with payroll/benefits claims, queries / questions / concerns.To administer statutory deductions such as garnishee orders, etc.To ensure Record Retention as per company policy as well as in country legislationTo undertake filing activities to update staff (personal) files and manage paper file retrieval from Metrofile and online file retrieval foraudit and other requestsTo act as a back up for updating easyfile with EMP501 as per deadlines and reconciling to payments, (easyFile, efiling, Ufililing), SARS,SRA, NAMRA and BURS and testing SAP and easy file validations.Assist with updating Ufiling of UIF including sending monthly declaration file.Assist in preparing all NBE Country tax certificates and monthly filing requirements as per legislationTo comply to annual, monthly, and daily payroll calendar deadlines and ensure that all deadlines are metTo process Disability and Risk pay-outs (GLA, PHI and dread disease) on payrollFrom time to time to perform ad hoc tasks.Ad-hoc ProjectsAssist in departmental projects as assigned by the Head of Department including Share Scheme roll out, employee informationupdates, new SAP solutions or upgrades and HRIS changes and evolutionsRecordsTo input of all payroll and demographic data into the SAP TL systemTo create new employee records in database and ensure their accuracyTo receive and store employment contract information and ensure that it is classified and stored correctly.To update payroll records including changes in salary and related benefitsTo create, organize and confidential HR files and records, e.g. correspondence and reports on employees.To capture and ensure accurate processing relevant payroll data and recordsTo maintain employee personal files in compliance with applicable legal requirements and best practiceHSSE:To effectively manage and minimise HSE risk within area of responsibility by ensuring:Compliance with all HSE Policies, rules, guideline and legal requirementsPromotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategiesThat HSE competency requirements are identified & enforced within area of responsibilityCandidate ProfileAs a Payroll Coordinator for TMSA you would possess the following:

• Tertiary qualification in payroll administration or equivalent. BComm/BA HR preferable.
• 1-2 years experience in payroll administration.
• Excellent computer skills in the Microsoft Windows environment.
• Knowledge of SAP TL HR module/s would strongly advantageous.
• Knowledge of banking electronic payment or payroll systems.
• Basic knowledge of various employment laws and practices affecting payroll (tax, UIF retirement funds, etc).
• Key competencies include high level of integrity and adherence to core principles, values and policies and procedures, high orientation towards delivering results and meeting customer expectations, a high degree of attention to detail, must be able to work under pressure, the ability to work with others (teamwork). English is the working language

Additional InformationTotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.