Job Description

The ideal candidate would be a conceptual thinker with superb organisational and time management skills, who is also reliable and should accurately follow instructions with the ability to multitask and acclimatize in a fast-paced environment.

The main responsibilities of the role include the following:
1. Payroll

• Update salary list, schedule and payroll for new employees, resignations, on a monthly/weekly basis.
• Perform fortnightly/monthly payroll processes such as updating reports, checking and reconciling.
• Accurate and timeous submission of payroll reconciliations, queries and reports to the Group Financial Manager for payments and reporting purposes.
• Process and facilitate annual increase and bonus payments.
• Process other financial compensations or deductions (casuals, staff loans, commissions etc.).
• Handle payroll related queries (SARS queries, leave and salary administration queries etc.).
• Leave management.
• SARS EMP501 bi-annual and annual submissions.
• Maintaining accurate payroll and employee records by ensuring all documents are filed timeously.
• Pension fund, provident fund and medical insurance schedule administration.
• Quarterly STATSSA reporting.

2. Assisting with HR Administration:

• Maintaining records of employee data in both paper and the database and ensure all employment requirements are met.
• Filing & scanning of employee documentation (promoting a paperless environment).
• Ensuring that Pension fund, Provident fund & Medical insurance documentation is up to date.
• Preparing induction documentation for new employees.
• Assisting with the on-boarding process.
• Ad-Hoc HR functions.

Requirements:
Basic Qualification:

• Financial or Analytical degree will be advantageous.
• Working knowledge of payroll systems. (SAGE VIP, People Soft, Payspace etc.)

Minimum Work Experience:

• 2 - 3 years work experience in a Payroll Coordinator role.

Key Skills:

• Analytical with good Mathematical skills.
• Strong communication skills.
• Ability to handle and prioritise multiple tasks and meet all deadlines.
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent attention to detail.
• Ability to work accurately and efficiently.
• Proficient in using MS Excel (V-lookups, pivot tables and graphs).
• PaySpace knowledge will be advantageous.

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