Job Description

Absolute Pets is looking for a Payroll Administrator. join their team. Absolute Pets is a leading pet care retailer with over 200 stores nationally. The position will have focus on the payroll administration for our stores and warehouses, with additional support to the finance department. The position is based in Cape Town.
Payroll:
Responsible for the preparation and processing of the monthly payroll for approximately 700 employees which involves:

• Processing hours from rosters/clocking.
• Compiling the clocking issue report based on rosters and clocking issue tickets from Think Time, to reflect the hours worked and late comings.
• Preparing time register reports for all staff, reconciling short hours to leave reports and following up on discrepancies with their managers.
• To review clocking feedback and adjust hours accordingly.
• Incentive workings.
• Record keeping of sundry deductions, garnishees, staff loans and advances.
• New hires and terminations processing - new hires clocking and backpay + leavers clocking and termination leave.
• Variance report compiled with adjustment tracker (Payroll Tracker updates) checked and sent for review by financial manager.
• Overtime checks. Ensuring that all overtime applications submitted are approved and then captured on the payroll system.
• Accurate capturing and processing of employee information. Maintenance of employee banking details. Staff movement tracking for reporting purposes.
• Manage all payroll related queries.
• Assisting as required with any statutory submissions relating to payroll.
• Monthly reconciliation of all payroll related GL accounts.
• Preparing and sending out the daily sales dashboard to management and the Board.
• Preparing and sending out weekly sales trackers to stores and pet spas.
• Preparing the staff turnover report.
• Compiling scorecards for review by the financial manager and ultimately publishing the scorecards for upload onto Sharepoint.

Financial Reporting:
Daily Sales Dashboard Reporting
Weekly Sales Tracker
Staff Turnover Report
Scorecards
Financial Processing:
Credit Cards

• Processing, reporting and reconciliation of all company credit card spend.
• Ordering, renewal and cancelling of credit cards.
• Processing and reconciliation of the payroll bank account.

Payroll Cashbook Processing
Other:

• Dealing with any company insurance claims.
• Finance admin and filing.
• Cross training with other members of the finance team to ensure adequate cover during leave.
• Identifying cost savings and opportunities for process improvements.
• Assisting as needed with other ad-hoc projects.

What we are looking for:

• Minimum 3 years' experience in a similar role (retail experience is an advantage).
• Must have excellent knowledge of Excel.
• Payroll experience is required.
• Degree in accounting or diploma in bookkeeping advantageous.
• Person who can work accurately even under pressure and take responsibility for tasks allocated to them.
• Highly organised and flexible.
• Strong numerical skills and attention to detail.

Skills Required