Job Description

Responsibilities
VIP Payroll

• Add new employee(s) to VIP, remove terminated employee(s) from VIP.
• Calculate leave/SEIFSA payouts for terminated employee(s).
• Obtain and capture all deductions: Medical Aid, Cellphones, MEIBC, BALS, other) Old Mutual deductions, Garnishee and Maintenance orders, laundry and refreshments for deductions, Team leader grants, H&S grants and all additional earnings and deductions.
• Prepare and submit EMP201, MEIBC, MIBFA, NUMSA reports to Fin Acc. For payment.
• Import clockings and leave from ERS to VIP on a weekly basis
• Check payroll with Finance Department.
• Prepare payment sheet and print payroll reports.
• Obtain and capture all remuneration adjustments approved by the CEO
• Ensure that all payroll procedures and conduct are in line with MEIBC regulations.
• Submit UIF, MIBFA/MEIBC and NUMSA submission
• Keep VIP system up to date and install new releases when applicable.
• Calculation of all wage transfers where applicable.
• Responsible for entire leave sheet (Salary & Wages).
• Keep track of all Annual leave taken for every employee for the full year.
• Keep track of all sick leave and when an employee has reached his limit of sick leave taken in cycle.
• Compile Tax year end reports and files for import to e@syfile.
• Attend VIP Seminars and training to keep up to date with latest releases.
• Ensure that proof of authorised signed-off documentation are on file in cases where adjustments of rates, salaries and pay-outs are made.

Administration and Payroll

• Print payslips and arrange for distribution (inclusive of for Lavirco & Non Pareil Payslips) on VIP.
• Submit the monthly payroll file by the third working day after T&A has been signed off.
• Accountable to ensure that monthly pay summaries are authorised and presented to Finance for sign-off.
• Export payroll file from VIP for journal import to Syspro.
• Maintain neat and tidy filing of all payroll related admin.
• Assist with reports for maintenance cost and HR metrics.
• Assist with employee payroll queries.
• Complete and update P4-6 spreadsheet: Loans & Allowances
• Calculate monthly the split between capital and interest of personnel loans.
• Maintain employee data with institutions for deductions: Old Mutual, Discovery, Momentum.
• Complete STATS SA Reports every 3 months.
• Complete MEIBC forms for employees upon termination of employment.

Control

• Accountable to ensure that only authorised deductions are made on the payroll system.
• Generate the report for the calculation of unit costs.
• Accountable to ensure that the security and integrity of the payroll date / information / system is maintained at all times, under all circumstances, with the appropriate authorisations by conducting your activities within the highest levels of integrity and confidentiality.
• Report any/all-risk areas that may impact on the integrity and security of the payroll system.
• Do weekly checks to ensure that the VIP-hours correlate with the hours on the ERS system and ensure that corrections are made where variances occur.
• Maintain and submit reports at agreed deadlines.

Requirements:

• Grade 12 / Senior Certificate
• VIP Payroll experience
• Syspro experience
• MEIBC & Manufacturing experience
• Minimum 2 years in a similar role
• Bilingual (English & Afrikaans)
• Own reliable transport

To apply, please send your CV to

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff CC is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.

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