Job Description

Requirements:

• Grade 12 / Senior Certificate
• VIP Payroll experience
• Syspro experience
• MEIBC & Manufacturing experience
• Minimum 2 years in a similar role
• Bilingual (English & Afrikaans)
• Own reliable transport

Responsibilities:

VIP Payroll

• Add new employee(s) to VIP, remove terminated employee(s) from VIP.
• Calculate leave/SEIFSA payouts for terminated employee(s).
• Obtain and capture all deductions: Medical Aid, Cellphones, MEIBC, BALS, other) Old Mutual deductions, Garnishee and Maintenance orders, laundry and refreshments for deductions, Team leader grants, H&S grants and all additional earnings and deductions.
• Prepare and submit EMP201, MEIBC, MIBFA, NUMSA reports to Fin Acc. For payment.
• Import clockings and leave from ERS to VIP on a weekly basis
• Check payroll with Finance Department.
• Prepare payment sheet and print payroll reports.
• Obtain and capture all remuneration adjustments approved by the CEO
• Ensure that all payroll procedures and conduct are in line with MEIBC regulations.
• Submit UIF, MIBFA/MEIBC and NUMSA submission
• Keep VIP system up to date and install new releases when applicable.
• Calculation of all wage transfers where applicable.
• Responsible for entire leave sheet (Salary & Wages).
• Keep track of all Annual leave taken for every employee for the full year.
• Keep track of all sick leave and when an employee has reached his limit of sick leave taken in cycle.
• Compile Tax year end reports and files for import to easyfile.
• Attend VIP Seminars and training to keep up to date with latest releases.
• Ensure that proof of authorised signed-off documentation are on file in cases where adjustments of rates, salaries and pay-outs are made.

Administration and Payroll

• Print payslips and arrange for distribution (inclusive of for Lavirco & Non Pareil Payslips) on VIP.
• Submit the monthly payroll file by the third working day after T&A has been signed off.
• Accountable to ensure that monthly pay summaries are authorised and presented to Finance for sign-off.
• Export payroll file from VIP for journal import to Syspro.
• Maintain neat and tidy filing of all payroll related admin.
• Assist with reports for maintenance cost and HR metrics.
• Assist with employee payroll queries.
• Complete and update P4-6 spreadsheet: Loans & Allowances
• Calculate monthly the split between capital and interest of personnel loans.
• Maintain employee data with institutions for deductions: Old Mutual, Discovery, Momentum.
• Complete STATS SA Reports every 3 months.
• Complete MEIBC forms for employees upon termination of employment.

Control

• Accountable to ensure that only authorised deductions are made on the payroll system.
• Generate the report for the calculation of unit costs.
• Accountable to ensure that the security and integrity of the payroll date / information / system is maintained at all times, under all circumstances, with the appropriate authorisations by conducting your activities within the highest levels of integrity and confidentiality.
• Report any/all-risk areas that may impact on the integrity and security of the payroll system.
• Do weekly checks to ensure that the VIP-hours correlate with the hours on the ERS system and ensure that corrections are made where variances occur.
• Maintain and submit reports at agreed deadlines.

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