Job Description

Key Responsibilities:
Vehicle Stock Management

• Maintain accurate records of all new and used passenger vehicle stock
• Ensure all vehicles are correctly receipted, stocked, and costed on the dealer management system
• Monitor vehicle movements between locations, workshops, and dealerships
• Conduct regular physical stock counts and reconcile variances

Documentation & Compliance

• Ensure all vehicle documentation is complete, accurate, and filed correctly
• Manage vehicle registration papers, license discs, and delivery notes
• Ensure compliance with OEM, internal audit, and financial control requirements
• Prepare documentation for audits and management reporting

Sales & Finance Support

• Liaise closely with Sales, Finance, and Admin departments to ensure smooth vehicle deliveries
• Release vehicles only once all financial and compliance requirements are met
• Assist with invoicing, cost checks, and margin accuracy
• Monitor aged stock and report concerns to management

Logistics & Coordination

• Coordinate vehicle deliveries, transfers, and collections
• Track vehicles in transit and follow up on delays or discrepancies
• Ensure vehicles are ready for handover within agreed timelines

Requirements:

• Minimum 2 yearsa?? experience as a Passenger Vehicle Stock Controller within a dealership environment
• Strong understanding of dealer management systems (e.g. Kerridge, Autoline, Automate, etc.)
• Excellent administrative and organisational skills
• High level of accuracy and attention to detail
• Strong communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• Motor Industry experience ESSENTIAL!

Skills & Competencies

• Strong numerical and reconciliation skills
• Excellent planning and time management
• High level of integrity and confidentiality
• Proactive problem-solving ability
• Ability to work independently and as part of a team

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Please note only candidates with the required experience will be contacted and considered. If you are not contacted within 14 days from application, kindly consider your application as unsuccessful.
Applications will only be considered from candidates who meet the specified criteria as per the job spec. If you do not meet the requirements, Select Motor Recruitment reserves the right not to respond to your application.
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Applications should be submitted no later than Wednesday 4 February 2026.

Skills Required