Job Description

Key Performance Areas:

Administrative Support:

Manage the MD's calendar, schedule meetings, and coordinate appointments.

Communication Management:

Handle correspondence, emails, and phone calls on behalf of the MD.

Meeting Coordination:

Arrange and prepare materials for meetings, take minutes, and follow up on action items.

Travel & Logistics:

Plan and coordinate national and international travel, including visas, accommodation, and itineraries.

Document Management:

Draft, proofread, and manage confidential documents, presentations, and reports.

Office Administration:

Maintain office supplies, handle procurement processes, and oversee general office management.

Project Support:

Assist in the coordination and tracking of projects, ensuring deadlines and deliverables are met.

Stakeholder Engagement:

Liaise with internal and external stakeholders, fostering strong professional relationships.

Event Coordination:

Organize corporate events, meetings, and other company functions as required.

Confidentiality:

Maintain discretion and confidentiality in all dealings and information management.

Required Qualifications & Experience:

Bachelor's degree or diploma in Business Administration, Office Management, or a related field. Minimum of 5 years' experience as a Personal Assistant, Executive Assistant, or Administrator at the executive level. Experience within the energy, infrastructure, or investment sectors is an advantage. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. Strong organizational and multitasking abilities with keen attention to detail. Ability to work under pressure and handle multiple priorities in a fast-paced environment. High level of professionalism, discretion, and integrity. Strong problem-solving skills and the ability to anticipate needs proactively.

Key Competencies:

Time Management:

Ability to effectively prioritize and manage workload.

Initiative:

Proactive approach in identifying and solving problems.

Interpersonal Skills:

Strong ability to build and maintain relationships with stakeholders.

Adaptability:

Flexibility in handling changing priorities and business needs. *

Confidentiality & Discretion:

Trustworthy in handling sensitive company information.