Identify and propose formal training needs for personnel
Overall supervision of all employees working off the Warehouse
Monitors the expiry dates of training and schedules re-training as and when it becomes due
Is responsible for on-the-job training of new and existing employees
Manage an attendance register that monitors and records leave taken by employees as well as to ensure that adequate personnel are present at work at all times
Is responsible for the safe working of all employees and ensures that all employees practice safe working standards by wearing the relevant personal protective equipment and following all safety procedures
Take the necessary corrective action to handle troublesome employees or employees who have committed an offence
Monitors overall performance for each employee
Submits overtime hours worked for all employees to the company accountant on a monthly basis and to the Managing Director on a weekly basis
Stock Control
Manages the activities of the stock controller as well as the receiving/picking clerks
Does random audits on the activities of the stock controller and the receiving/picking clerk to ensure compliance
Is accountable for all stock or equipment discrepancies
Co-ordinates annual stock takes together with the stock controller
Assists the stock controller in ensuring that the optimal stock levels are maintained to satisfy customer demands
Is expected to maintain a stock accuracy in value and units of
99% Distribution
Ensures that all deliveries of finished products are carried out according to the legal and company requirements with regards to safety and quality
Ensures that all finished products are delivered in accordance with customerxe2x80x99s time limits and requirements. The customer or rep must be informed in time if the schedule cannot be met
Assists in achieving a +- 95% delivery service levels
Prints out outstanding orders report off Navision twice per day to check on back orders
Ensures that the dispatch clerks identify the due dates of orders and prepares the orders a day prior to delivery by: Printing the delivery notes, Preparing the pick list and handing over to the Stock Controller, Attaching COAxe2x80x99s to the delivery notes, ensuring that all ChemTRACS are packed the day before delivery, Arranging the preloading of trucks, Informing drivers of the starting times and routes for the next day
Request stock from other sites should there be any stock outs
Informing all parties of any stock-outs that could probably delay a delivery
Assists in processing sales return orders where necessary
Checks that the servicing of vehicles, cranes, tail lifts, fork-lifts and other equipment are done as and when they become due
Ensures that trucks are always in a kept clean and safe
Monitors driver performances e.g. speeding
Ensures that vehicles and fork-lifts are checked on a daily basis by requesting checklists from drivers
Checks that the dispatch clerks collect trip sheets from drivers on a daily basis, signs off and files.
Repack Station
Identifies products to be repacked by checking the back-order list and consulting with the stock controller
Prepares the release production orders for repacking and hands these over to the to the Repackers
Checks the stock levels in the storage tanks and re-orders when required
Checks that therexe2x80x99s sufficient empty containers available and re-orders when necessary
Constant supervision of the repack station to ensure the Repackers are compliant to all safety and quality requirements
Conducts spot audits 4 times per day on the repack station
Safety, Health, Environment and Quality
Ensures that employees activities and tasks performed are in line with legal and companyxe2x80x99s SHEQ standards
Does regular checks and inspections (as per required frequency) on all personal protective equipment (PPE) and equipment e.g. fork-lifts and racks
Conducts weekly audits on personnel, warehouse, racking, and vehicles. checklists and equipment to ensure compliance to SHEQ requirements
Reports and documents all near misses, SHEQ incidents etc.
Ensures that all check lists are completed and submitted on time from subordinates
Ensures that all finished products are safely stored in visibly clean and standard packaging and according to their compatibilities
Checks that no labels, pallets or packaging is damaged
Ensures that all product handling is carried out in accordance with legal and company requirements
Ensures that all activities and work carried out in the warehouse and at customer sites are done safely and in accordance with required procedures
Reporting and Admin
Submits a monthly report within 4 working days after month end to the Managing Director. The report should contain aspects surrounding distribution, personnel, stock control etc.
Ensures that all safety documentations are up to date and readily available
Creates employee, equipment and vehicle files
Maintains records of all training done
Assists in writing up procedures for the warehouse
Arranges meetings with suppliers, customers and employees when necessary
Is required to manage petty cash using the imprest system. Does monthly reconciliations and submits to Managing Director
Manages and controls the use and security of company assets
Minimum requirements
Matric / Grade 12
Have an in-depth knowledge of warehousing and distribution systems
Possess some formal qualifications in Warehouse management
Have being trained in employment relations
Be familiar with ISO requirements and audit systems
Have a minimum of 5 yearsxe2x80x99 experience
Must be able to work in a unionized environment
Be able to operate a computer using various business programs
Possess strong leadership qualities
Be fluent in speaking and writing English
Applicants who meet the minimum requirements will be shortlisted and contacted.
Stratogo
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