Job Description

This advert replaces Job ID: 5322. Kindly see the changes to the advertisement. Applicants who previously applied MUST APPLY AGAIN.

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll. Applications submitted through any other platform will not be considered.

*NB! Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

• A detailed curriculum vitae and cover letter;
• Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
• A certified copy (not older than 6 months) of your identity document (ID);
• Proof of registration with a Professional Body (if applicable);
• A copy of your driver's license (if applicable);
• A service record of your current employer / last employer (only applicable to external applicants).

Duties and responsibilities:

• Provide support to researchers and administrators on RIMS (Research Information Management System).
• Coordinate and Manage training for researchers and administrators regarding the electronic processes of RIMS.
• Support researchers and students on RIMS with applications within the various system modules (Ethics/Compliance and Creative Outputs).
• Manage the administration of Creative Outputs in research on RIMS.
• Liaise with external reviewers and DHET for creative outputs.
• Provide timeous feedback for Creative Outputs outcomes to the relevant stakeholders.
• Coordinate and manage the gatekeeper's approval process for external researchers.
• Provide timeous quality checks (admin check) of researcher applications on RIMS.
• Handle general enquiries with regard to RIMS applications and processes.
• Contribute to the day-to-day functioning of the research system, including capturing data and retrieval of information from RIMS.
• Assist the RIMS team with system testing and troubleshooting.

Inherent requirements:

• Bachelor's degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7.
• A Minimum of one (1) year of relevant working experience relating to the duties and responsibilities

Recommendations:

• Applicable post-graduate qualifications, preferably a master's degree on NQF level 9.
• Knowledge of theoretical and practical aspects of research ethics and research outputs.
• Excellent interpersonal skills.
• At least 2 years' experience working in an electronic research system environment.
• At least 2 years' experience in a higher education environment.
• Knowledge of electronic systems functioning and the development of systems.
• Knowledge of Research Information Management System (RIMS).
• Excellent written and spoken communication and language skills.

Recommendations:

• Applicable post-graduate qualifications, preferably a master's degree on NQF level 9.
• Knowledge of theoretical and practical aspects of research ethics and research outputs.
• Excellent interpersonal skills.
• At least 2 years' experience working in an electronic research system environment.
• At least 2 years' experience in a higher education environment.
• Knowledge of electronic systems functioning and the development of systems.
• Knowledge of Research Information Management System (RIMS).
• Excellent written and spoken communication and language skills.

Recommendations:

• Applicable post-graduate qualifications, preferably a master's degree on NQF level 9.
• Knowledge of theoretical and practical aspects of research ethics and research outputs.
• Excellent interpersonal skills.
• At least 2 years' experience working in an electronic research system environment.
• At least 2 years' experience in a higher education environment.
• Knowledge of electronic systems functioning and the development of systems.
• Knowledge of Research Information Management System (RIMS).
• Excellent written and spoken communication and language skills.

Recommendations:

• Applicable post-graduate qualifications, preferably a master's degree on NQF level 9.
• Knowledge of theoretical and practical aspects of research ethics and research outputs.
• Excellent interpersonal skills.
• At least 2 years' experience working in an electronic research system environment.
• At least 2 years' experience in a higher education environment.
• Knowledge of electronic systems functioning and the development of systems.
• Knowledge of Research Information Management System (RIMS).

Competencies

Required competencies:

• Results Orientated:

- The ability to set high standards, establish tough goals, and to work to achieve success.
- The ability to be reliable, responsible, dependable and to fulfil obligations.

• Strategic Thinking:

- The ability to deal with several activities at a time.
- The ability to carefully analyse information and use logic to address issues and problems at work.

• Business Acumen:

- Proficient in using MS Office.
- The ability to adhere to rules and strictly follow work regulations.

• Leading:

- The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
- The ability to lead, take charge of situations, and offer opinions and direction to others.

• Building Coalitions:

- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to interact with others and establish personal connections with people.

Assumption of duties:
01 October 2023 or as soon as possible

Closing date:
17 August 2023.

Salary:
The annual remuneration package, including benefits is R 408,148.51 - R 513,407.84 per annum depending on the budget available for the position, relevant work experience and qualifications.

Fringe Benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact me at 051 401 2979 or email at JardineS@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9848 /9810 /9813 / 9814 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : https://ufsacza.sharepoint.com/:b:/r/sites/supportservices/hr/Employment Equity/EEA13_EE Plan UFS 1 March 2022 (003).pdf?csf=1&web=1&e=TjtoXH

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

Additional Information

University of the Free State