Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.

Duties and responsibilities:

• Responsible for overall project management of BLISS projects (in collaboration with BLISS team leads) to reach deliverables within a set time with agreed resources.
• Take part in BLISS project planning and set up project plans, timelines, and deliverables.
• Liaise and collaborate with project stakeholders (e.g., faculty, external clients, etc.) and funders regarding project schedule, action items and deliverables.
• Provide project administrative support (e.g., setting up project meetings/meeting documentation)
• Report on relevant BLISS projects according to project requirements and templates.
• Manage the BLISS SharePoint folder with all relevant project documentation and reports (knowledge

management).

• Provide general administrative support to CTL management and staff on South Campus.
• Provide support in CTL building administration and maintenance (South Campus).
• Provide support in general CTL office operations and logistics.
• Act as the first point of contact in terms of enquiries (telephonic/email) to CTL offices (South Campus)
• Liaise with relevant stakeholders (students, staff, faculties, vendors, service providers, internal and external stakeholders).
• Liaise with campus and external role players in the execution of daily operations.
• Undergo professional development training to improve current skills and competencies and to obtain new skills and competencies for the position.

Inherent Job Requirements:

• A relevant bachelor's degree or an advanced diploma/B.Tech degree/postgraduate certificate on NQF level 7 or a 3-year national diploma on NQF level 6.
• A minimum of two (2) years relating to the duties and responsibilities.

Recommendations:

• A minimum of two (2) years in project management and administration.
• Postgraduate qualification in project management and administration
• Experience within the higher education environment.

Competencies

Key Competencies Required:

• Results-oriented:

- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to be reliable, responsible, dependable, and to fulfil obligations.

• Strategic thinking:

- The ability to plan work and to follow plans.
- The ability to carefully analyse information and use logic to address issues and problems at work.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

• Leading:

- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions:

- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to interact with others and establish personal connections with people.

Required Documents

Please ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties:
As soon as possible.

Closing date:
13 October 2023.

Salary:
The annual remuneration package, including benefits, is R408 148.51 - R513 407.84 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact 051 401 9813 or email PhokaR@ufs.ac.za. Additionally, kindly contact 051 401 2979/ 9810/ 9814/ 9848 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : https://ufsacza.sharepoint.com/:b:/r/sites/supportservices/hr/Employment Equity/EEA13_EE Plan UFS 1 March 2022 (003).pdf?csf=1&web=1&e=TjtoXH

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

University of the Free State