Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:

• Administer academic processes in line with faculty and institutional regulations.
• Lead and coordinate the processing of postgraduate applications, ensuring compliance and accurate record-keeping.
• Coordinate the student registration and graduation processes, in liaison with the Faculty Office.
• Responsible for handling student curriculum queries.
• Coordinate the appointment of markers, in collaboration with the module lectures.
• Handle test and examination administration, which includes booking of test venues, and appointment of test invigilators.
• Capture and verify assessment marks, compile reports, and prepare documentation for Faculty Examination Boards.
• Maintain accurate student data on institutional systems.
• Serve as the first point of contact for student queries and curriculum advice.
• Manage the departmental teaching timetabling in coordination with the Faculty Teaching and Learning Office.
• Provide administrative support for key departmental meetings and committees, including agenda preparation, minute-taking, and follow-up.
• Maintain central academic administrative documentation and filing systems.
• Liaise with Faculty and institutional support units to ensure compliance with administrative and academic procedures.
• Support departmental data collection and reporting processes.
• Participate in faculty marketing and recruitment activities, including open days and postgraduate information sessions.
• Assist in the preparation of departmental academic materials for promotional events.
• Support departmental quality assurance and audit preparation through accurate academic recordkeeping.
• Maintain academic administrative documentation for programme reviews and reports.
• Identify opportunities for process improvements in consultation with the Faculty Office.

Inherent requirements:

• Bachelor's degree on NQF Level 7 in one of the Faculty of Economic and Management Sciences disciplines.
• A minimum of two (2) years of relevant work experience in a higher education environment, related to the duties and responsibilities.

Recommendations:

• An Honours degree on NQF Level 8 in one of the Faculty of Economic and Management Sciences disciplines.
• Knowledge of MS Word, Access, Outlook, Excel, PeopleSoft, SharePoint, RIMS, and Blackboard.
• Knowledge of the Faculty's curricula, Faculty and UFS General Rules.
• A sound knowledge of the Acts that impact the Higher Education sector.
• Knowledge of university systems, policies, and procedures.

Competencies
Required competencies:

• Results Orientated:

- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to be reliable, responsible, dependable and to fulfil obligations.

• Strategic Thinking:

- The ability to deal with several activities at a time.
- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Knowledge of MS Word, Access, Outlook, Excel, Peoplesoft, Sharepoint, RIMS, and Blackboard.

• Leading:

- The ability to lead, take charge of situations, and offer opinions and directions to others.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building Coalitions:

- The ability to be sensitive and understanding to the needs and feelings of others.
- The ability to interact with others and establish personal connections with people.
Assumption of duties:
As soon as possible.
Closing date:
26 January 2026
Salary:
The annual remuneration package, including benefits is R 447,323.31- R 562,750.48 per annum, depending on the budget available for the position, relevant work experience and qualifications.
Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries:
For enquiries, please feel free to contact 051 401 2558 or email or Additionally, kindly contact 051 401 9810 / 9813 / 9814 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at:
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.
Additional Information

Skills Required