Job Description

About Mooveis building the worlds largest fleet and best-in-class technologies that power mobility platforms. Its flagship Drive-to-Own (DTO) product democratises access to vehicle ownership with a revolutionary revenue based financing model, enabling underserved mobility entrepreneurs to thrive.Mooves growth has been fuelled by its global Uber partnership and support of leading investors and lenders, including Uber, Mubadala, BlackRock, MUFG, and many others. With operations now spanning 19 cities across 6 continents - Africa, Asia, Europe, North America, South America, and the Middle East - Moove continues to expand its offerings through strategic acquisitions and partnerships with industry leaders, including Waymo and Uber. Moove is transforming mobility to make it safer, more efficient and accessible to all, while providing economic opportunities and supporting skills development in the mobility sector.About the RoleThe Office Manager role at Moove, serves as the support for seamless office operations and contributes significantly to our team and company objectives. This role encompasses a diverse set of responsibilities, requiring a dynamic and organized professional to ensure the smooth functioning of the workplace.What Youll be Doing

• Act as the point of contact among executives, employees, clients and other external partners

• Manage information flow in a timely and accurate manner

• Manage executives calendars and set up meetings

• Ensure executives travel is organised seamlessly and necessary documentation obtained e.g visas

• Take on Mobility Manager responsibilities and manage travel bookings for all executives in the SSA region

• Rack daily expenses and prepare weekly, monthly, or quarterly reports

• Oversee the performance of other clerical staff

• Manage various projects as and when required

• Create and maintain up-to-date office supply inventory

• Take part in reviewing bids from potential new office suppliers

• Maintain communication with office suppliers e.g landlord, cleaning company etc

• Format information for internal and external communication memos, emails, presentations, reports

• Take minutes during meetings

• Screen and direct phone calls and distribute correspondence

• Organise and maintain the office filing system

What You will need for this position

• Work experience as an Executive Assistant, Personal Assistant or similar role

• Excellent MS Office knowledge

• Outstanding organizational and time management skills

• Must have a xe2x80x98can do attitude and willing to take on new tasks if required

• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

• Excellent verbal and written communications skills

• Discretion and confidentiality

• High School degree

• PA diploma or certification is a plus

Key Metrics

• Proficiency in project management tools and techniques.

• Experience in coordinating and supporting office projects from initiation to completion.

• Ability to work collaboratively with cross-functional teams.

• Familiarity with office software, project management tools, and event planning platforms.

• Effective time management skills to meet deadlines and ensure timely completion of tasks.

• Skill in optimizing schedules and calendars to maximize productivity.

• Experience in planning and coordinating office events, socials, and team-building activities.

Who You'll Be Working with:Directly reporting to our City Manager, and closely working with our OperationsTeam.About the teamOur team is collaborative, positive, curious, and engaged. We think fast, work smart, laugh often, and are looking for like-minded people to join us in our mission to disrupt vehicle ownership and make financial freedom within reach.Moove is strongly committed to diversity within its community. The Companys approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we welcome people from all backgrounds who seek the opportunity to help build a future where everyone and everything can move independently.Pre-hiring Notice: Moove relies on the accuracy of information contained in employment applications, as well as the accuracy of other data presented throughout the hiring process and during employment. Any misrepresentations, falsifications, or material omissions in any information or data provided by an applicant may result in the applicant being excluded from further consideration for employment or if an individual has already been hired, termination of employment.EEO Statement: Moove is an equal opportunity employer and does not discriminate on the basis of gender, race, sexual orientation, marital status, religion, political affiliation or any other protected characteristic.Moove: Moove is a mobility asset finance company and Uber's preferred fleet partner across Sub-Saharan Africa. Our Vision is to democratise financial services to make our customers more productive and successful. Our Core values are Compassion, Excellence, Innovation, Teamwork, Trust and Ownership.

Moove