Job Description

Job Summary Key Responsibilities:Reception, Boardroom & Executives:

• Manage phone calls and correspondence (be well spoken, understanding and friendly with clients over phone).
• Welcome visitors and manage reception area (incl. arranging beverages and ensure the reception area is always kept tidy and clean).
• Boardroom (Boardroom diary and ensure the boardroom is available, clean and presentable for bookings).
• Availability for executive team when needed (Assist Executives on an ad-hoc basis with administrative tasks).

Control office supplies and services (Groceries & Stationery):

• Ensure proper control is kept over office supplies (Recording outgoing stationary when supplied and keeping stationary in a locked location).
• Ensure sufficient groceries and office supplies in office.
• Ensure proper control of groceries in office.
• Manage courier services on a cost-efficient basis.
• Maintaining budgeted actual spend within the budgeted values.

Planning/arranging meetings and catering for events:

• Arranging office meetings in advance based on budgeted value.
• Arranging catering for office meetings/events based on budgeted value.

Finance administration of Creditor & Debtors teams:Creditors Department

• Thoroughly maintain (sort & file/scan) invoices/PODs/Reconciliations for Creditors.
• Timeously gathering Invoices & Statements for Reconciliations.
• Accurate completion of BEE schedules on Procurement.
• Maintaining Capex documents accurately & thoroughly (Collection/Copying of invoices and save it to the Server).
• Add/update & maintaining labels to current and new Capex items.
• Completing Credit Applications accurately & timeously.
• Timeously requesting of documentation from Suppliers when needed.

Debtors Department

• Managing & control of petty cash (Prepare daily & Monthly reconciliation).
• Control & Maintain all PODS & Credit Notes filing.
• Support Debtors Team with proper document control.
• Daily scanning of PODS.

Functional Competence-skills and knowledge required for job:

• Proficient in Microsoft Office software and phone system
• Well-spoken in both English & Afrikaans with strong written/verbal communication skills
• Minimum 1 3 years relevant experience in similar role
• Time Management
• Good email etiquette
• Own Car
• Valid drivers license

Behavioural competencies:

• Communicates effectively
• Organise and detail oriented
• Neatly presented
• Basic knowledge of the business
• Discretion and respect for confidential information
• Enthusiastic and energetic with a self-driven work ethic

Education:

• Grade 12

Experience:

• 1-3 years relevant experience in similar role

***Only shortlisted candidates will be contacted***Merand Corbett & AssociatesRecruiter

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