Job Description

Eastern Cape, Port Elizabeth

Monthly Cost To Company (Market related)

Our client based in Humansdorp is currently looking to employ an Office Co-ordinator.

A wonderful career opportunity awaits you.

Requirements:

• Proven experience as an Office Coordinator or similar administrative role.
• Proficiency in office management software (e.g., Microsoft Office Suite, HR software, Asana, Toggl).
• Strong organizational skills with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to multitask and prioritise tasks effectively.
• Familiarity with social media platforms is a plus.
• A proactive and self-motivated approach to work.

Responsibilities and expectations but not limited to:

• Maintain supplies of stationery and equipment: Keep track of office supplies, order new ones when necessary, and ensure all team members have the resources they need to excel.
• Manage filing systems: Organise and maintain physical and digital files for easy access and retrieval.
• Maintain the condition of the office and arrange for necessary repairs: Ensure the office space is clean, presentable, and functional. Coordinate repairs and maintenance as required.
• Onboarding of new staff when delegated: Assist with the onboarding process for new team members, helping them acclimate to the company culture and processes.
• Weekly Reports to General Manager: Prepare and submit regular reports on office-related activities and tasks.
• Corporate Gifting / Merchandise: Assist in managing corporate gifting and merchandise initiatives.
• Creating SOPs when instructed and ensuring they stay up to date: Develop and update Standard Operating Procedures (SOPs) to optimize office efficiency and organization.
• Housekeeping: Oversee cleaning personnel and manage the purchase of office groceries to maintain a tidy and inviting workplace.
• Astrow, Hours and staff attendance: Monitor staff attendance, update HR software (Astrow).
• Post IG stories and assist with social media admin: Support our social media team by posting Instagram stories and helping with social media administrative tasks when needed.
• Assist with Social Media Competitions: Collaborate with the marketing team in organising social media competitions and sending of POS materials.
• Petty Cash Management: Handle petty cash transactions and maintain accurate records.
• IT Ticket Management and liaison to all IT suppliers: Act as a liaison between the team and IT suppliers, managing IT-related support tickets.
• Receptionist for visitors at the studio: Welcome and assist visitors, clients, and partners when they arrive at the studio.
• Maintain Client Brand Books: Keep our clientxe2x80x99s Brand Books updated with the latest events, campaigns, articles, and POS materials.
• Assists with Health and Safety Administration: Support the Health and Safety administration process as needed.
• Quoting and Invoicing: Creating Quotes and Invoices as delegated.

Please note should you not receive a response within two weeks of applying you may assume that your application was unsuccessful.

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