Job Description

Office Administrator2025-05-29 - 2025-06-28PermanentCPT001899Admin, Office & SupportWestern Cape, StrandWere seeking a detail-driven, highly organized Office Administrator to join our client's growing team. This role offers the opportunity to support both HR and finance operations while developing into a future leadership position.If you're a tech-savvy, ambitious professional eager for long-term growth this could be your perfect fit. Successful candidates will have the chance to advance into managerial roles within a dynamic and supportive environment.KEY RESPONSIBILITIES:HR Duties

• Log approved leave and support recruitment admin
• Process contract of any new employee with HR & Accounts Manager
• Assisting to cover the HR manager duties when the HR manager is on leave or unavailable

Administration & Compliance

• Allocate driving offences using driver logbooks, forward to Accounts Manager for payment/deductions, and notify Operations Manager
• Manage staff uniform and stores ordering via FileMaker, maintaining stock levels
• Ensure all license agreements (FileMaker, PaySpace, ITEC, Vox Telecom, DS Telecom, Vodacom, Toyota Forklift, etc.) are up to date
• Review property lease agreements 3 months before renewal/cancellation and report to Operations Manager and Group Director
• Ensure fire equipment is serviced, and premises comply with standards
• Handle vehicle documentation, insurance claims, renewals, and procedures
• Verify company advertising schedules and report discrepancies to Operations Manager
• Track sales team social marketing activity, maintaining a weekly ad ledger for the Operations Manager

Accounting & Operational Support

• Reconcile all transport and freight account invoices with waybills
• Checking delivery invoicing and ensuring billing is correct as based on distance travelled, report all discrepancies to Operations Manager
• Daily checks of invoice capturing for all companies, checking invoices are completed correctly, correct info is captured, payment type, images captured etc.

REQUIREMENTS:

• Experience in a similar administrative or office support role
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.)
• Comfortable and experienced working with Apple Mac OS systems (essential)
• Detail-oriented organizer with strong communication skills and a proactive, growth-driven mindset
• Independent team player who takes ownership, presents professionally, and collaborates positively

WHAT IS OFFERD:

• Growth & leadership potential in a collaborative environment with cross-functional exposure
• Modern Apple-based workplace with supportive culture and cutting-edge tools

*ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED*