Job Description

Job Summary Core Activities & Accountabilities

• Coordinating office activities and operations to secure efficiency and compliance with company policies
• Procurement, tracking and replace office supplies as necessary to avoid interruptions in standard front office procedures
• Booking and Managing conferences, meetings, and/or training facilities if and when required.
• Scheduling and attending meetings while also taking minutes if and when required.
• Organising staff's travel and accommodation requirements
• Manage bookings and services on pool cars
• Manage agendas/travel arrangements/appointments etc.
• Manage and consolidate monthly petty cash
• Assist all Senior associates whenever necessary
• Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
• Manage emails, packages, phone calls and other forms of correspondence
• Provide administrative support for the Executive Assistant
• Perform on request, administrative tasks for Management:

• Photocopying
• Acquiring of or dissemination of information
• Arranging for the storage of records
• Facilitation of logistical needs
• Facilitation with office/departmental social activities
• General filing, monitoring and controlling internal requests
• Any other ad hoc duties as directed by the Line Manager.
• Consolidation of expense claims submitted by associates as per agreed requirements
• Maintain a positive attitude
• Take ownership of driving your career development (skills and knowledge)
• Plan and priorities, demonstrating abilities to manage competing demands to achieve agreed deliverables
• Communicate effectively, maintain relationships
• Follow any lawful and reasonable instruction from your line manager
• Consistently live and be an example of the Company's values.

JOB SPECIFICATIONS

• 2 or more years of office administration experience
• An administration certificate will be advantageous
• Matric
• Proven experience as an office administrator, office assistant or relevant role
• Drivers License xe2x80x93 required (non negotiable)
• Own vehicle xe2x80x93 advantageous but not required

Mecad Systems

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