Job Description

Are you a highly organised, people-oriented multitasker with a flair for events and a passion for bringing structure to chaos?
If you're excited by the idea of keeping a fast-paced office running smoothly while occasionally managing event logistics, this opportunity is for you!
Our client, a vibrant and growing company in the events and services industry based in Pretoria, is seeking a dynamic Office Administrator to join their team.This role blends classic admin support with hands-on involvement in small-scale events -- perfect for someone who thrives on variety and enjoys being at the centre of the action.
Key Responsibilities:

• Handle general office administration, including diary management, answering phones, and acting as front-of-house when needed
• Generate invoices, send statements, follow up on payments, and liaise with accountants for monthly reporting
• Calculate weekly staff wages and submit to accountants
• Maintain and track office expenses, policies, and administrative systems
• Support the Managing Director with scheduling and operational tasks
• Source quotes and suppliers for upcoming events and assist in budgeting and logistics
• Draft quotations and manage event costings where required
• Coordinate daily logistics for event staff and crew
• Support in pre-event planning, on-site coordination, and post-event communication (thank-you emails, feedback collection, reporting)
• Ensure all event-related data and documentation is securely stored and easily accessible
• Willingness to travel to events and be on-site when necessary

Minimum Requirements:

• Previous experience in administration (event coordination experience advantageous)
• Strong organisational and time-management skills
• Excellent written and verbal communication abilities
• Tech-savvy and confident using spreadsheets, email, and invoicing systems
• Able to work independently and take initiative
• A natural problem-solver with a customer-first attitude
• Own transport is essential
• Must be willing to travel and stay overnight for events when required