Job Description

Oxford University Press Southern Africa

Oxford University Press advances knowledge and learning of all kinds, from a child reading their first words to a researcher expanding the frontiers of their field. Our work is constantly evolving, and the possibilities are endless. We strive to help more and more people around the world achieve their potential.



Oxford University Press is a department of the University of Oxford. It is our mission to further the University's objective of excellence in research, scholarship, and education by publishing worldwide.

Office Administrator

(Permanent position)

Oxford University Press seeks an Office Administrator to deliver comprehensive administrative support to the National Education Manager, Provincial & Regional Sales Managers, and other sales personnel. This role also involves coordinating the operations of our Midrand office.



The Office Administrator will be reporting to the National Education Manager. This post is based in Midrand, Gauteng Province.

Principal Accountabilities:

Administration Support

Provide comprehensive administrative support to enhance the productivity of the sales department. Manage documentation, including filing and maintaining up-to-date information. Take minutes during meetings. Compile accurate reports and statistics, such as presentations, proposals, and sales figures. Respond to general inquiries. Arrange necessary travel accommodations. Effectively manage diaries. Process purchase orders and other expense items. Book venues and coordinate catering arrangements.

Sales Support

Oversee contractor employment contracts and payments.

Facilities

Liaise with internal departments and external suppliers to resolve issues related to office equipment and maintenance. Maintain the stock of kitchen, cleaning and stationary supplies. Ensure adherence to security protocols.

Reception

Manage the reception area and provide professional service.

Qualifications and Experience

National Senior Certificate Certificate in Administration, or equivalent is advantageous Minimum of 2 years of administrative experience. Proven experience in minute taking. Demonstrated ability to arrange travel bookings. Proficiency in diary management. Experience in managing a reception area. Proficient in Microsoft Office Strong organisational and planning skills

Attributes:

Action and delivery oriented Shows resilience and commitment Problem solver Positive attitude Deadline-driven Displays ethical behaviour Supports teamwork

Oxford Offers the following:

Remuneration will be commensurate with experience Pension and medical aid benefits Statutory leave Training opportunities Engaging work in a rewarding and ethical environment.

Oxford University Press, an equal opportunity employer, seeks a talented individual to fill this post in its Sales Department based in the Midrand office in Gauteng. Oxford University Press will consider all applications in terms of its Employment Equity Plan, which acknowledges the need for transformation.



Closing date: 08 July 2025