Job Description

Office Administrator Human Resource PRETORIA Admin and Office Management
Pretoria - Gauteng
Office Administrator Human Resource
PRETORIA
12 Month Fixed Term Contract
R215 500 pa
Purpose of the post:
To render effective and efficient office administration and secretarial support services to Directors.
Description of tasks:
Secretarial Support

• Managing the Directors diaries
• Handle incoming calls
• Record messages
• Respond to queries by providing the required information
• Maintain internal and external stakeholder relations
• Provide secretariat support for the Directors meetings (take minutes, agenda ect.) in consideration of urgent core tasks

Administrative Support

• Edit and format submissions, memos and other documents on behalf of the Directors
• Draft standard response on behalf of the Directors
• Maintain workflow and filing system electronically and manually
• Respond to queries by providing the required information
• Track progress of actions, issue reminders and provide feedback to the Directors
• Ensure that applicable processes (policies and procedures) are adhered with regard to outgoing and incoming submissions
• Prepare packs for all the meetings / workshop that the Directors attend
• Organise Directorates meetings (including logistics) and draft minutes and also support the Director with external meetings (This excludes project meetings of Sub directorates)
• Coordinate submission of strategic reports (PMDS, Annual Reports, Strategic Plans, Audit reports etc.

Logistical Support

• Arrange traveling and accommodation for Directors
• Process traveling and subsistence claims of Directors

Financial administration support

• Monitor unit cashflow and capture expenses in the commitment register
• Process requests on procurement of unit required goods and services
• Process payment advice of procured goods and service for the unit
• Arrange petty cash and ensure compliance with relevant processes (e.g., submit receipts and change to finance)

Knowledge, skills and personal attributes:

• Knowledge and understanding of DSI policies and procedures
• Understanding of office administration activities and processes
• Knowledge and understanding of public service regulations,
• Knowledge and understanding of the Public Finance Management Act
• Administrative skills
• Communication skills
• Minutes taking
• Good Computer skills (MS Word, Excel, PowerPoint, internet and email)
• Events Coordination
• General Office Administration
• Document and File Management
• Planning and Organising skills
• Good Interpersonal Skills
• Initiative
• Ability to work with teams
• Ability to interact with people
• Ability to multi task

Educational and Experience requirements:
Matric / Grade 12 (NQF 4)
Similar experience within an administrative environment advantageous
Closing date for applications: 26 November 2025
Should you not hear from us within 14 days of the closing date, please consider your application unsuccessful.
Apply for this Job

Skills Required