Job Description

• Reception

xe2x9cx93 Welcome visitors in a professional and courteous manner and direct to appropriate offices or personnel

xe2x9cx93 Maintain a professional atmosphere in the reception area

xe2x9cx93 Security documentation - ensure that documents are completed and filed for record keeping

xe2x9cx93 COVID-related screening, testing and documentation

• Switchboard

xe2x9cx93 Call Handling in a profession and efficient manner including message taking and distribution

xe2x9cx93 Distribution of updated extension list to all depots

• Stationery

xe2x9cx93 Management, ordering and tracking

• Courier Services

xe2x9cx93 Handling of courier service - Distribution of parcels/documentation

xe2x9cx93 Ensure correct GL codes for courier payment allocation - reconcile monthly invoice for payment processing

• Building Maintenance/Management

xe2x9cx93 Co-ordination of Advanced Cleaning Services staff

xe2x9cx93 Ordering of restroom supplies

xe2x9cx93 Co-ordinate and manage building inspections, report and track issues and their resolution

xe2x9cx93 Coordinate Building Maintenance, report and track issues and their resolution

• Boardroom Management

xe2x9cx93 Bookings, Equipment inspections/maintenance, catering/vending machine, etc

xe2x9cx93 Maintain boardroom calendar

• Central Travel Bookings for all Business Support Functions/Departments

xe2x9cx93 Book Travel for all Business Support Departments according to the travel policy

xe2x9cx93 Retain and reconcile Corporate Travel Card

xe2x9cx93 Pull monthly Travel Expense Reports and prepare analysis

• Company Governance

xe2x9cx93 Collate paperwork and records for the annual BBBEE Audit

xe2x9cx93 Maintain Corporate Calendar

• Minimum grade 12 certificate xe2x80x93 Office Administration would be an advantage
• At least 2xe2x80x933-year experience in a similar work environment
• Acceptable telephone etiquette
• Oral and written communication skills
• Interpersonal skills using tact, patience and courtesy
• Health regulations and safe working methods and procedures
• Operation of a centralised telephone system
• Computer Literacy xe2x80x93 Ms Office

Between 3 - 5 Years