Job Description

JOB PURPOSE
Attend to visitors and deal with inquiries on the phone and face to face. Responsible to assist with day-to-day admin tasks in the Office & Finance assistance (inclusive of creditors and debtors administrative work)
JOB SPECIFICATION & KEY RESPONSIBILITIES

• To provide high quality customer service to internal and external customers
• To answer and handle queries at Reception timeously and efficiently.
• Monitor visitor access and maintain security awareness.
• Receive and sort mail and deliveries.
• Schedule meeting venues and facilities for progress meetings
• Maintain reference library / repository of all documents.
• Communicates effectively with other team members concerning problems, obstacles, issues, and information needs.
• Carry out general secretarial duties as and when required (faxing, typing of documents, Minute taking, filling &Data input etc.)
• Scanning and filling Delivery Notes from Suppliers
• Collecting statements & invoices from suppliers
• Invoices and reconcile the suppliers accounts.
• Deal with creditors related queries.
• Complete credit application forms for new suppliers
• Checking if all stock on hand is invoiced accordingly.
• Accuracy of data processing
• Maintain necessary filling system on a monthly basis.
• Ordering and distribution of stationary as and when required.
• Attend Site Briefing meetings as and when required.
• Assist with Non confidential Human Resources Tasks.
• Assist in supporting other areas, in a similar role as and when required.
• Provide general administrative and other clerical support as assigned

REQUIRED QUALIFICATIONS

• Grade 12
• Office administration certificate / Finance certificate

REQUIRED EXPIRIENCE

• 2-3 years Experience in Finance or in a similar position
• 2-3 years creditors / debtors experience
• 2-3 years Experience in an administrative role

REQUIRED KNOWLEDGE

• Excellent writing and proof-reading skills with an eye for detail
• Knowledge of customer service principles and practices
• Knowledge of administrative and clerical procedure
• Switchboard /PABX system
• Relevant software application (MS Office Suite)

Closing Date: 15 August 2025