Job Description

RESPONSIBILITIES:

• HR & Jobsys Administration

• Maintain Jobsys:
• Capturing and verifying timesheets (Monthly a?? Pty/CC; Weekly a?? Pty/CC; Workshop; Design; Automation; Project Managers).
• Loading and updating employee profiles.
• Updating average labour costs twice annually.
• Fleet & Motor Vehicle Administration

• Process annual motor vehicle license renewals.
• Manage documentation for new vehicle purchases and transfer ownership upon settlement.
• Oversee administration of AODs (Acknowledgement of Debt).
• Manage traffic fines: redirection, disputes, and follow-ups.
• Compile and maintain monthly fleet reports.
• Telecommunications & IT Support

• Administer Euphoria Telecommunications: new line activations, handset purchases, user maintenance.
• Conduct monthly outbound call cost analysis and submit reports to Debtors.
• Manage corporate email system: create new email addresses, reset passwords, set up forwards and out-of-office replies.
• Oversee mailbox cleanup (removing old users, monitoring storage limits to avoid penalties).
• Maintain and standardize email signatures across the company.
• Communication & Internal Coordination

• Draft and distribute internal notifications (e.g., leave, meetings, notices).
• Manage staff birthday notifications.
• Maintain and circulate the internal communication list.
• Set up and manage out-of-office notifications for staff.
• Documentation & Records

• Manage delivery notes, requisition books, job cards (JCa??s), site instructions (SIa??s), and return books.
• Maintain the Asset Register, including adding/removing assets and updating replacement values annually for insurance purposes.
• Handle diary orders annually (placed in October).
• Events & Staff Support

• Coordinate flowers and gifts for staff occasions.
• Arrange and manage the Year-End Function and other internal events.
• General Administration

• Prepare and process outbound cost and expense reports.
• Provide administrative support to Management and staff across departments.
• Ensure orderly record-keeping and provide ad hoc administrative support as required.

REQUIREMENTS:

• Matric (Grade 12) is essential.
• A Certificate or Diploma in Office Administration/Office Management (or similar) is advantageous.
• Intermediate to advanced proficiency in Microsoft Excel (pivot tables, reporting, data analysis).
• Strong working knowledge of Microsoft Office Suite (Word, Outlook, PowerPoint).
• Minimum 2a??3 yearsa?? experience in an administrative or office support role (corporate environment preferred).
• Experience in fleet administration, IT/email system support, or telecommunications administration is beneficial.
• Solid understanding of office systems, record-keeping, and reporting processes.
• Strong numerical and analytical ability with attention to accuracy.
• Excellent communication skills (written and verbal).
• Ability to work independently, manage multiple priorities, and meet deadlines.A A

Skills Required