Job Description

Key Responsibilities

Month-End Duties:

Ensure accurate recognition and period allocation of all revenue and expenses. Reconcile and validate sales data, payroll costs, and associated liabilities. Accurately process and allocate staff deductions, commission structures, and bonus provisions. Prepare and reconcile key Balance Sheet items, ensuring completeness and accuracy of provisions. Manage payroll expense allocations by department and confirm salary-related liabilities are correctly recorded and settled on time. Monitor and manage turnover rental liabilities, ensuring accurate accruals and timely payments. Prepare and review the monthly management accounts, ensuring cut-offs are met and reporting is aligned with operational performance. Maintain a detailed audit trail and documentation to support all transactions reflected in the general ledger.

Financial Reporting & Analysis

Compile comprehensive reports for monthly management meetings (MANCO), enabling insightful analysis of performance vs budget. Provide variance analysis and commentary for income statement and balance sheet items. Assist with preparation of year-end financial statements and coordination of the external audit process. Ensure compliance with internal policies, accounting standards, and audit requirements.

Cash & Banking

Oversee the preparation, verification, and release of salary and EFT payment batches. Manage bank reconciliations and ensure all items are cleared and resolved within acceptable timelines. Monitor and maintain cash flow projections, flagging shortfalls or excesses for proactive action. Ensure all bank-related charges, interest, and loan repayments are correctly accounted for.

Team Oversight & Internal Controls

Lead and support the Creditors, Debtors, and Cashbook teams to ensure efficient processing and reconciliations. Review and approve reconciliations, journals, and supporting documentation submitted by the team. Implement and maintain strong internal controls and standard operating procedures within the finance function. Encourage cross-training and professional development within the team to build a flexible and capable support structure.

Operational Support

Work closely with operations and store managers to resolve capturing errors, expense allocations, and cost anomalies. Ensure accurate stock movement reporting including WIP, Finished Goods, and non-BOM items. Maintain fixed asset register and oversee monthly depreciation entries. Monitor and analyse fleet costs, petty cash allocations, and inter-factory transactions.

Ad Hoc & Continuous Improvement

Assist in financial system upgrades, data cleanups, and process improvements. Identify opportunities to streamline reporting, improve accuracy, and reduce manual intervention. Provide ad hoc financial insights or analysis as requested by the Head of Finance or Executive Team.

Minimum Qualification & Memberships:

Diploma or Degree in Financial Accounting Studying towards CIMA (advantageous) Membership with SAICA, CIMA, or SAIPA preferred

Direct Reports:

Creditors Team: Supervisor + 3 Clerks Debtors Team: 2 Clerks Cashbook Team: Supervisor + 2 Clerks

Knowledge & Technical Requirements:

Solid understanding of Financial Accounting principles and company procedures Strong Trial Balance experience Knowledge of Standard Operating Procedures Proficiency in SYSPRO, MS Office, and Advanced Excel Experience with SARS E-Filing

Preference will be given, but not limited to candidates from designated groups in terms of the Employment Equity Act.

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