Job Description

Job Summary Minimum requirements:

• Grade 12 and Diploma in administration or equivalent
• 2+ years relevant experience
• Health and Safety (advantageous)
• Fluent in English
• Technical / Maintenance knowledge
• Inventory Control
• Computer literacy, Advanced Excel
• Budgeting & Cost Management knowledge
• Own Transport

Required skills:

• Customer Service orientated and Brand Conscious
• Productivity focused and disciplined
• Organizational skills and Process Orientated
• Analytical thinking
• Positive attitude and assertive
• Structured and Logical thinking
• Focus on Continuous Improvement and Problem solving
• Attention to detail and Deadline driven
• Communication and Team work

Role and responsibilities:

• Daily processing of job cards issued and completed on the job card system.
• Daily, weekly, monthly: Coordinate, track and control preventative maintenance schedule, action and completion thereof.
• Improve and maintain stock management system to ensure the integrity and accuracy thereof.
• Coordinate with the Production and Maintenance teams to ensure records related to inventory are properly maintained.
• Ensure critical spares stock on hand is sufficient, controlled and tracked
• Perform stock counts weekly and monthly
• Investigate, resolve and report shortfalls and surplus stocks
• Perform purchasing function
• Ensure all critical spares are ordered on time and stock is managed and expenses recorded.

• Monitor and evaluate consumables usage
• Assist with preparation of budgets.
• Monthly tracking of expenses against budget and forecast.
• Compile daily, weekly, monthly graphs and reports on Productivity and Efficiency of the maintenance department, including the Job Card System, preventative maintenance, breakdowns and downtime.
• Daily supervision and implementation of internal controls to ensure adherence to policies and procedures.
• Ensure all product traceability information is accurate and complete monthly
• Document Management and Record Control
• Prepare for and attend all meetings your role requires, and prepare minutes of these meetings.
• Management, administration and submission to HR on time of:
• Shifts and shift roster, Working hours, Rest periods
• Time and attendance, Slack time keeping, Absenteeism
• Leave
• Overtime
• Coordination, administration and submission to HR on time of:
• Training
• Performance Assessments

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