Job Description

Qualifications and Experience:

• Matric Certificate / Grade 12.
• 3 - 5 years relevant working experience.
• Administrative qualification (advantageous)
• Computer literacy.
• Experience with an ERP system (System knowledge e.g. SYSPRO)
• Own reliable transport.
• Bilingual (English and Afrikaans)

Requirements:

• The willingness to stay updated on industry trends, manufacturing technologies, and administrative best practice.
• The ability to be adaptable and responsive to change.
• Strong communication and organizational skills
• Excellent time management skills and the ability to focus on various administrative tasks and coordination of multiple projects.

Responsibilities:

• Issuing and updating checklist/ service sheets and files.
• Review weekly clockings and timesheets.
• File tooling job cards.
• Load all maintenance, electrical, facilities and tooling requisitions on SYSPRO.
• Update and maintain data for reports.
• Assist with incident and accident reports.
• Checking maintenance and tooling hours weekly.
• Tooling reports on a monthly basis.
• Update the electrical snag sheet.
• Printing and handing out maintenance time sheets.
• Filing MJRS and check sheets weekly.
• Quotations on breakdowns (cranes and scales).
• Updating the excel sling register, filing safety harnesses and sling sheet checks.
• Updating the excel OHC register.
• Responsible for the signing out of electrical tool register.
• Assist with maintenance queries on breakdowns.
• Capturing maintenance sheets and filing.
• Assist with admin requests from management and filing.
• Liaise and follow up with stores on quotations and order progress.
• Tracking procurement progress with the Buyer.
• Communication with the contractors on quotations, scales and cranes.
• Inform artisan parts for booking out in store.
• Ensure the correct paperwork reaches the stores administrator within one business day.
• Inform the HO maintenance and administrator regarding the forklift services or repairs.
• Administration of weekly forklift documentation.
• Follow up with the stores on breakdown progress and completion timeframes.
• Update and maintain machine maintenance schedules tracker.
• Managing the form of job logs / tracker for each employee to HR.
• Assist with any requests from management.