Job Description

Main Purpose:

• Coordinate with traders on product volume requirements for the month to various locations ensuring the most economical and most secured route for product supply
• Review and comment on contracts to ensure all operational parameters are securely covered
• Plan weekly/monthly loadings with transporters and monitor the daily tracking reports to ensure that they adhere to the load plan
• Analyse daily in country stock positions with the daily consumption demand and ensure that delivery plan is adhered to-ensuring we don't face stock out and delivery congestion situations
• Management of storage terminals, weekly stock progressions and monthly stock reconciliations
• Coordinate directly with Puma/Trafigura Downstream Business Support Managers and Road transporters on scheduling and optimisation.
• Responsible for coordinating between onshore Business Support Managers & customers for timely truck releases aligned to contractual trade balances.
• Issue load order requests to the loading terminals and provide transporters with their load orders for product collection at the various supply locations
• Appoint customs Agents and Independent Inspectors for ensuring supervision of product while loading
• Liaise/Coordinate with Finance, providing them with accurate and timely data needed for issuing of L/C's and obtaining P/Us
• Track Supplier Credit Facility to ensure that the facility is adequate to cover Puma's monthly purchase volumes
• Ensure invoicing of and payment of cargoes. Monitor accounts receivables and issue interest invoices where
• Applicable.
• Maximise recoveries and ensure that all claims to third parties are correctly documented and presented
• Ensure Deal Desk, Commercial team and local Business Support Managers are correctly reflecting stock/sales movements to accurately hedge trade volumes at all times.
• Complete truck voyage reconciliations and identifies loss/gain differences for every operation
• Complete storage reconciliations for each storage location and identify and investigate loss/gain differences
• Responsible for all aspects of customs exportation/importation where applicable.
• Collect information for trading opportunities. Provide technical and team management support to Group Operations Manager and any other support as required.
• Establish and/or maintain good working relationships with Contractual Operations Counterparts and with third party service Companies on a regular basis regarding post deal activities. (Local and International)

Knowledge Skills and Abilities, Key Responsibilities:

Degree

Minimum 1-2 years experience

South African resident /citizen

Competencies

• Team player
• Self-starter
• Be pro-active
• Attention to detail
• Be able to work with minimal supervision
• Ability to use Excel (Advanced)
• Be able to work long hours and sometimes weekends

Key Relationships and Department Overview:

Key Relationships

• Regional Oil Operations Team
• Regional Trading Teams
• Chartering / Transport Team
• Trade Finance
• Deals Desk
• Customers & 3rd Parties
• Service Companies

Job ID R-012658