Job Description

JOB DESCRIPTION

LEGAL SECRETARY

PURPOSE OF THE POST

Ensuring smooth running of the attorney's office, including but not limited to organizing his diary, organizing events and conferences.

Candidate must be well qualified and can run an office in the absence the attorney

:

1. Welcome guests and clients by greeting them in person or on the telephone answering or directing inquiries.

2. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting test, data and graphics, co-ordinating case preparation.

3. Conserves attorney's time by reading, researching, reviewing, verifying, send routing correspondence, reports, and legal documents, drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, court reporters

4. Maintain attorney calendar by planning and scheduling conferences, teleconferences, dispositions and travel; recording and monitoring court appearance dates, pleadings and filing requirements; monitoring evidencegathering; and anticipating changes in litigation or transaction preparation requirements.

5. Represents attorney by communicating and obtaining information; following up on delegated assignments; knowing when to act and when to refer matters to attorney.

6. Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.

7. Maintains client confidence by keeping client/attorney information confidential.

8. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussion; maintaining transcripts; documenting and maintaining and evidence.

9. Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.

10. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.

11. Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

12. Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job opportunities.

13. Submit monthly audit reports on files specifically assigned to you.

14. Submit invoices sent out to clients as well as debtors' list and both are to be submitted monthly.

15. Handle ALL FILES on which we are appointed to act as correspondent attorney, keeping clients abreast on developments and submitting audit report every two months

16. Analytical thinking.

17. Good English command.

18. Good Administration skills.

19. Strong research capabilities

20. Good communication skills and ability to work professionally.

21. Ability to use judgment tact and discretion.

22. Task management skills and programme used

23. Diary management skills on a particular programme

24. Ability to draft and/or settle simple letters or emails

25. Word processing, Spreadsheet, Presentation.

26. Document Management.

27. Time & Billing.

28. Calendar & Docketing.

29. Transcription.

30. Desktop Publishing.

31. Interpersonal Skills.

32. Writing Skills.

33. Organizational Skills.

34. Transcription Skills.

35. Attention to Detail.

36. Familiarity with Legal Documents and Terminology.

37. Teamwork.

38. Multi-Tasking Skills.

39. Research skills.

40. Proficient communication skills.

41. Provide high-impact performance feedback.

42. Maximize leadership strengths.

43. Advocate Organizational changes.

44. 3 years diploma in Office Management, Legal Secretary, Administration

45. Advanced computer literacy e.g. MS Office, Word, Excel, and Outlook.

46. At least 5 years of practical experience.

Job Type: Full-time

Work Location: In person