Job Description

Job Summary
Duties & Responsibilities
Legal Operations

• Manage day-to-day legal administrative functions, including maintaining case files, document repositories, and correspondence with attorneys and advocates.
• Support legal collections processes and debtor tracking.
• Assist with litigation case management - following up with attorneys, tracking deadlines, and ensuring all required documentation is available and updated.
• Liaise with external counsel for legal opinions and contract reviews.

Contract Management & Drafting

• Draft, review, and maintain legal agreements, including:

• Lease and service level agreements (SLAs)
• Non-Disclosure Agreements (NDAs)
• Shareholder, co-ownership, and partnership agreements
• Financial and loan agreements

• Ensure all documents comply with PHG policies, legal standards, and version-control procedures.
• Track contract lifecycles - renewals, expirations, and obligations.

Compliance & Governance Support

• Maintain compliance registers, including statutory filings, license renewals, and risk control logs.
• Support internal and external audits by collating evidence and managing compliance checklists.
• Monitor adherence to FICA, POPI, health and safety, PPRA and other regulatory frameworks.
• Coordinate with HR and Finance to ensure compliance across business units.
• Prepare and maintain compliance dashboards and reports.

Risk and Policy Administration

• Assist in updating risk registers and tracking mitigation actions.
• Support the development and rollout of new compliance policies, procedures, and awareness programs.
• Contribute to periodic reviews of internal controls and standard operating procedures.

Systems & Reporting

• Operate and maintain legal and compliance tracking systems (e.g., contract databases, policy repositories, audit tracking tools).
• Generate regular management reports for the Risk & Compliance Officer and Board Committees.
• Ensure proper version control and record retention aligned with PHG's GRC framework.

General and Delegated Support

• Assist the Risk & Compliance Officer with any and all tasks or projects within the legal, risk, and compliance portfolio, ensuring timely follow-up and accurate execution.
• Support cross-departmental coordination to embed compliance awareness across Finance, HR, Operations, and Projects.
• Undertake additional duties as delegated by the Risk & Compliance Officer or senior management to ensure continuity and effectiveness of PHG's governance framework

Desired Experience & Qualification
Skills and Competencies

• Strong understanding of legal terminology and document management practices.
• Excellent organizational and multi-tasking ability.
• Proficiency in Microsoft 365 (Word, Excel, SharePoint, Teams) and experience with compliance or case-management tools.
• High attention to detail and data accuracy.
• Ability to manage confidential information with integrity.
• Clear written and verbal communication skills across all levels of the business.
• Collaborative mindset - able to work across Finance, HR, and Operations teams.

Qualifications and Experience

• Bachelor's degree or diploma in Law, Compliance, Risk Management, or related field
• 3-5 years of experience in legal or compliance administration, ideally within the Commercial Property Sector or a corporate or regulated environment.
• Exposure to contract management, compliance monitoring, and risk frameworks.
• Experience supporting litigation or external counsel coordination (advantageous)

People Dimension
15 Soveriegn drive, Irene. Route 21
2-10
Recruiter
About
PEOPLE DIMENSION believes that every successful Brand is shaped by Great People who deliver on the promise they make. PEOPLE DIMENSION is a Recruitment agency committed to seek greatness in the South African job market. Skills attraction is our passion and building trusted partnerships with both our clients and applicants our priority. PEOPLE DIMENSION prides us on providing a personalized and delivery-focused recruitment function across all industries. Our Services include both permanent and contract placements, in the following specialist areas; ? Information Technology ? Engineering ? Finance ? Office Support ? Insurance ? Marketing & Sales A clear understanding of our clients' business and corporate culture is the starting point of every successful placement we make. Our extensive industry knowledge and more than 11 year presence within the recruitment industry, enables us to find and introduce South Africa's top talent to our clients. We also believe in continuous follow up on the progress of the candidate we have placed as well as the level of both our client's and candidate's satisfaction with our service. PEOPLE DIMENSION adheres to the APSO Constitution and Code of Ethics and is therefore very serious in complying with the requirements of South Africa's Labour legislation. We are also a Level 4 BEE Contributor. Integrity and Service excellence is our promise to you. We invite you to choose PEOPLE DIMENSION as your recruitment partner.

Skills Required