Job Description

PURPOSE OF JOB

Oversees all Leasing functions including the control and management of leasing agreements and related documentation. Assists in the resolution of difficult and complex lease negotiations. Performs intermittent evaluation of Leasing policies and procedures and modifies as needed. Ensures that established policies, procedures, and legal requirements are followed. Coordinates activities, ensuring that all subordinate areas of responsibility support Company objectives. Trains, directs, and appraises personnel. Ensures that services are delivered professionally and efficiently.

KEY PERFORMANCE AREAS

Interpretation and data entry of new leases, for lease information, recurring billing and logging information in a timely manner with a focus on accuracy and continuity

Interpretation and data entry of new leases into MDA of ancillary documentation, such as renewals, amendments, addendums and terminations in a timely manner with a focus on accuracy and continuity

Drafting offers to lease, lease agreements, addenda, cancellation agreements, cessions and assignments and any supporting leasing documentation timeously and accurately

Liaising with tenants, portfolio manager and landlords to complete any area change requests for leasing activity that require a unit and/or an area change

Liaising with the landlord and portfolio managers to obtain lease approvals

Working closely with the landlords and portfolio managers to obtain understanding of the upcoming leasing documentation and act on inputting leasing documents onto MDA to ensure accurate leasing activity

Working with the landlord and portfolio manager to ensure that the leasing activity is recorded accurately and in a timely manner to support the landlords' reporting requirements

Provide support to the portfolio managers when required

To regularly communicate and follow up with tenants with regards to outstanding documentation, including FICA documentation

Assist tenants, portfolio managers and landlords to resolve all complex tenant leasing queries

Keep all tenant files and filing systems updates

Update and amend standard lease documentation in accordance with legislative amendments and enactments

Writing legal opinions on proposed amendments to tenant specific requirements

Initial invoicing of lease fees and deposits

Performing lease audits on all lease documentation to ensure all lease documentation is correctly signed and is legally enforceable

Preparing, compiling and sending monthly lease reports to the landlord

Submitting commission calculations to the landlord for approval

Management of leasing administrator by checking all loading of all leasing documentation, lease fees and deposits loaded on MDA

Checking all leasing documentation prior to portfolio managers

Management of leasing assistant, teaching of MDA and drafting of basic lease agreements and addenda.

QUALIFICATIONS, COMPETENCIES AND SKILLS

Minimum of Grade 12 or equivalent qualification

Bcom/ Business Admin/ Real Estate/ Public Administration Degree (advantageous)

Paralegal Qualification (Advantageous)

Real Estate experience (advantageous)

Prior experience as a Leasing Manager

Ability to sign legitimate tenants quickly

Capacity to write, interpret, and assess lease agreements

Excellent verbal communication skills

Considerate of outgoing tenants

Relevant experience, directly interfacing with clients and providing general administrative support

General business and property management acumen

Job Type: Full-time

Experience:

Leasing administration: 3 years (Preferred)
Work Location: In person

Application Deadline: 2025/12/15