Job Description

Main purpose of the job:

• To manage and oversee the coordination of sample registration on the LDMS system and retrieval of samples according to client-specific requests operating within GCLP practice and maintaining quality assurance

Location:

• Braamfontein - Johannesburg

Key performance areas:

Management of Repository

• Coordinate daily storage of clinical trial samples onto LDMS
• Supervise data input onto the LDMS system and sample labeling
• Allocate the sample position in the freezer on LDMS (for retrieval purposes)
• Plans and manages the activities of staff to ensure they achieve their performance objectives and ensure the most optimal utilization of available resources
• Train and develop staff
• Oversee and implement safe working conditions and procedures to ensure compliance with all legislation

Specimen receiving and Shipping management

• Coordinate and monitor retrieval of stored samples on request from sponsors
• Prepare a list of samples to be retrieved for internal use or shipping and allocate them to LDMS coordinators
• Oversee sample retrieval, preparation, and shipping to other sites for testing (locally or overseas)
• Ensure that boxes packed by LDMS coordinators are packaged into the correct shipping containers and complete the relevant paperwork

Housekeeping

• Oversee daily maintenance of freezers to ensure good working order
• Sign log sheets to ensure that instruments are maintained in proper working order
• Ensure general cleanliness of work areas and neatness around the repository including proper storage of ancillary equipment when not in use

Quality control and updating of standard operating procedures

• Monitor regular Quality Control of stored samples and outstanding LDMS lists
• Resolve all LDMS/LIMS issues and respond to queries from the study sponsor
• Review and implement changes to standard operating procedures to ensure the repository and shipping support functions are constantly of high quality, cost-effective, and safe provision of service
• Assist Cape Town laboratory with repository issues; shipments and LDMS queries ensuring designated samples are shipped to the main repository on time

Budgeting, costing, and project management support

• Develop an annual operating budget for the repository
• Monitor and control expenses against budget to control costs and maximize the profitability of the repository
• Interact with project managers, study sponsors, third-party labs, and site co-coordinators to resolve site queries

Staff Management

• Oversee the implementation of the correct application of all WHC and CLS policies and procedures to ensure compliance by all repository staff
• Planning and managing the activities of staff to ensure they achieve their performance objectives and ensure the most optimal utilization of available resources
• Training and developing staff to ensure they have the skills required by the organization and can achieve their performance objectives
• Oversee and implement safe working conditions and procedures to ensure a safe working environment plus compliance with all legislation

Required minimum education and training:

• National Diploma in Medical Technology or Bio-repository Management or equivalent

Required minimum work experience:

• 2 years of experience

Professional body registration:

• Registered with the Health Professions Council of South Africa as a Medical Technician (desired)

Desirable additional education, work experience, and personal abilities:

• A clinical trial background/experience will be advantageous with pre-analytical experience
• Must be an LDMS-certified user of the system
• Good Clinical Laboratory Practice (GCLP) and Good Clinical Practice (GCP) courses required
• Must have IATA certification (shipping certification)
• Ability to optimize processes to achieve maximum efficiencies and work under pressure
• Able to provide staff with technical expertise
• Must have PBMC Isolation and ELISPOT setup experience
• The incumbent is required to physically handle specimens and set freezer temperatures which may expose him/her to liquid nitrogen splashes and freezer burn
• The incumbent will be working in a -20 C cold room
• The job requires the incumbent to be on standby 24 hours a day to respond to freezer alarms outside normal working hours
• Good communication skills are required as the incumbent will be communicating with subordinates, couriers, project managers, site co-ordinators and management

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 08 January 2024.
• Note AJ Personnel is fully POPI compliant.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

Apply

Company Description

Background

Wits Health Consortium (Pty) Limited ("WHC") is a wholly-owned Company of the University of the Witwatersrand, Johannesburg (South Africa) under its Faculty of Health Sciences. WHC provides Faculty with a legal framework within which to operate the research and other activities necessary to support its academic objectives.

AJ Personnel