Job Description

Work Description and Key Responsibilities

• Develop and maintain efficient office systems to streamline operations.

• Act as a liaison between the department and buyers to ensure seamless communication and coordination.

• Oversee the maintenance and organization of office equipment and supplies for optimal functionality.

• Prepare and compile the department's monthly report to track performance and identify areas of improvement.

• Coordinate daily vehicle collections for drivers, ensuring timely and efficient scheduling.

• Facilitate the onboarding process for new drivers, including orientation and training.

• Manage ordering and distribution of uniform for the department.

• Effectively manage driver leave requests and overtime scheduling to maintain operational efficiency.

• Prepare supplier payment requisitions and liaise with the accounts department to ensure timely payment.

• Monitor stock levels at vehicle storage depots to prevent losses and optimize inventory management.

• Collaborate with carrier companies to coordinate loading activities and ensure timely transportation of vehicles.

• Handle and coordinate time and attendance function and queries.

• Act as a liaison between the department, HR, and Payroll to address and resolve driver-related queries.

• Ensure proper record keeping.

• Assist with any other adhoc tasks.

• Matric (Grade 12) required.

• A relevant diploma/degree in administration or logistics is a MUST.

• At least 2+ years administrative experience.

• Strong computer literacy (Proficient in MS Office).

• Excellent communication and interpersonal skills.

• Ability to work under pressure, prioritize effectively, and meet deadlines.

• Must have own transport and valid drivers license

• Must be willing to work every second weekend and some public holidays

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