Job Description

Job Summary
Invoice & Payment Processing:
Capture all supplier invoices (trade and sundry) daily on Sage using correct general ledger allocation codes
Match invoices to purchase orders and follow up on outstanding or unmatched POs
Verify the validity of tax invoices and credit notes, ensuring they are approved and contain accurate VAT details
Process supplier payments accurately and within agreed terms using online banking platforms
Prepare and submit daily payment requests, ensuring GL codes are accurate and approvals are in placeReconciliation & Reporting:
Reconcile supplier accounts to monthly statements and resolve any discrepancies
Submit reconciliations for review by the 15th working day of each month
Ensure processing for the prior month is completed by the 4th working day
Submit monthly payment schedules for approval by the 20th of each month
Allocate payments as per remittance advice and ensure Accounts Payable control account balances to the general ledger
Review monthly expense ledgers to confirm correct allocationsSupplier & Internal Liaison:
Communicate daily with suppliers regarding outstanding invoices and monthly statements
Collaborate with the procurement team to monitor and update the status of outstanding purchase orders
Ensure supplier banking details are correct and up to date in the system and online banking
Prepare and complete credit applications and submit documentation for supplier onboarding
Resolve any bank reconciliation queries and unreconciling itemsCompliance & Audits:
Ensure timely and accurate submission of documents and schedules for internal, external, B-BBEE, and SARS audits
Maintain compliance with Finance SOPs and all internal control requirementsKey Performance Indicators (KPIs):
Accuracy and timeliness of invoice capturing and payment processing
Efficiency in account reconciliations and resolving supplier queries
Adherence to reporting deadlines and SOPs
Contribution to accurate monthly reporting and weekly cash flow forecastingSkills & Experience:
Minimum of 2 years' experience in a finance unit performing creditors/accounts payable functions.
Solid knowledge of basic accounting principles and accounts payable processes.
Proficient in using accounting systems such as Sage and online banking platforms.
Demonstrated ability to manage multiple tasks and deadlines simultaneously.
Proven experience in supplier account reconciliations and payment processing.Qualification:
A diploma or degree in Accounting, Finance, or a related business field (non-negotiable).Contact Refiloe Mofokeng on 021 418 1750, quoting the Ref: CTF020872.Connect with us on www.communicate.co.za and Register your CV to create a profile and to view all our Financial recruitment vacancies.Let us assist you with your career. For further Finance jobs, Accountant jobs, Financial Manager vacancies and Management Accountant vacancies.Communicate FinanceRecruiter

Job Mail