Job Description

JOB SPECIFICATIONJunior Administrative Assistant - Oil Drop Western Cape (Brackenfell)

Location:

Brackenfell, Western Cape

Type:

Full-Time

Reporting to:

Business Owner / Operations Manager / Finance Manager

1. Overview of the Role

Oil Drop Western Cape is a fast-growing and busy operation supplying cooking oil, managing used oil collections, grease trap services, and supporting a diverse customer base. We are looking for a reliable

Junior Admin Assistant

to support daily administrative, stock, and finance functions.

The ideal candidate is organised, proactive, detail-oriented, and able to work in a fast-paced environment with minimal supervision.

2. Key Responsibilities

A. Administrative Support

Handle daily office administration and filing Manage incoming calls, WhatsApp messages, and email queries Assist with HR admin (leave forms, timesheets, staff documents) Maintain customer and supplier information lists Prepare and send customer statements and invoices Assist with capturing documents into systems (Sage, Excel, etc.)

B. Stock & Operations Support

Assist in

managing floor stock levels

(oil stock, packaging, consumables) Perform daily/weekly stock counts and report variances Prepare pick-lists for deliveries Update stock sheets after deliveries, returns, and collections Coordinate with drivers and warehouse staff to ensure accurate load-outs

C. Finance & Accounts Support

Capture supplier invoices and customer payments into Sage Reconcile petty cash and fuel slips from delivery teams Assist with month-end reconciliations (stock, bank, supplier accounts) Follow up on outstanding customer payments professionally Prepare basic costing or sales summaries when required

D. Customer Service

Provide friendly and professional support to walk-in customers Confirm orders, delivery times, and product availability Receive customer feedback and escalate issues as needed Ensure high levels of customer satisfaction and communication

E. General Office Duties

Monitor stationery and office supply levels Support management with ad-hoc requests

3. Requirements Essential

Matric certificate 1-2 years admin or junior accounts experience Computer literate (Excel, email, WhatsApp Business, basic data entry) Strong communication skills High attention to detail Good organisational and time-management skills Able to work in a busy, fast-moving environment Trustworthy and responsible with cash and financial documents

Advantageous

Experience using

Sage Accounting

Familiarity with stock management or warehouse environments Experience in a small business setting Afrikaans & English speaking

4. Personal Attributes

Friendly, professional, and presentable Takes initiative and learns quickly Dependable and punctual Good problem-solver Team player who can also work independently Calm under pressure

5. Working Hours & Environment

Monday-Friday, 08:00-17:00 (may vary slightly depending on operational needs) Brackenfell office & warehouse environment Fast-paced, hands-on small business culture

6. Remuneration

Market-related salary based on experience Performance increases possible after probation period

7. How to Apply

Candidates can send their CV and a short motivation to:

h.steyn@oildrop.co.za

Subject: Application - Junior Admin Assistant (Oil Drop)

Job Type: Full-time

Pay: From R10000,00 per month

Work Location: In person