Job Title: IT FINANCE ADMINISTRATOR FTC xe2x80x93 BRYANSTON xe2x80x93 GAUTENG
Key Outputs and Accountabilities Include: 1. Creation of Purchase Requisition (PR) Ownership of the client administration role for purchase requisitions, including support processes, systems, and tools, including:
Creation of IT Purchase Requisitions in D365 for clients
Check that Purchase Order Request form is complete and that all supporting docs and approvals are attached
Create the Purchase Requisition in D365
Load all supporting documentation in D365
Submit the Purchase Requisition for Purchase Order creation, within 24 hours of receipt of completed support documentation
Respond / resolve queries received from Procurement
2. Follow Up On Creation Of Purchase Order (PO)
Follow up on D365 workflow to ensure PO is confirmed timeously (PR to be converted to PO within 24 hours of PR creation)
Download PDF version of PO from D365 and forward to PO Requestor and vendor
Maintain tracker of client PO numbers and associated D365 Cost Collector number. Forward to IT Finance Manager by close of business on the Monday before Friday month end close
3. Receipting Of All Goods And Service Delivered
Follow up on open POs with service owners. Delivered goods / services to be receipted before month end close
Download and circulation of open PO reports :
Create on 2nd, 3rd and 4th week of the month, including the Friday before month end. Circulate to PR requester for follow up on delivery of goods / services
Service owners to follow up with service providers and ensure goods / services are delivered on time
Service owners to communicate back to IT Financial Administrator as to which line items on the PO have been received and can be receipted
Open PO report to be circulated to IT Finance Manager :
Clientxe2x80x93 close of business on the Monday before Friday month end close
Clientxe2x80x93 close of business on the Tuesday before Friday month end close
Receipt all goods / services delivered before month end cut-off timelines
4. Facilitate Timeous Processing Of Vendor Invoices:
On receipt of vendor invoice
Check invoice for completeness (correct Entity, VAT Number, PO number)
Circulate to the service owner for review and approval to process
Once approval to process invoice has been received, circulate to the respective finance departments for processing
5. General Ledger Journal Processing: Upon instruction and approval by the IT Finance Manager, process IT journals in D365:
Monthly IT prepaid journal
Monthly client IT recharge journal
Month end accrual journals
Other journals as required
6. General:
Ensure simplified and standardized month / quarter / year-end processes are followed
Identify opportunities to eliminate process inefficiencies
Qualifications and Experience: Qualifications:
Minimum requirement: Post matric accounting / administrative qualification.
Experience:
3 xe2x80x93 5 yearsxe2x80x99 experience in a Finance Administrator role
Strong ERP experience and excellent MS Office skills, particularly Excel at an intermediary / advanced level
Strong focus on detail (accuracy and completeness), adherence to policy and procedure, meeting deadlines and strong interpersonal skills (communicating / guiding)
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