Job Description

Duration of contract xe2x80x93 4 months Role Purpose: The company vision is to refresh Africa every day and make the continent a better place for all, growing successfully as a business and creating a better shared future for our people, customers, consumers, communities, planet, and shareholders. We conduct ourselves with the utmost integrity for shared value and the greater good. We are a world class, customer-orientated, socially, and environmentally conscious fast-moving consumer goods (FMCG) company that is driven by engaged, motivated and inspired employees. Qualifications and Experience: Qualifications: Minimum requirement: Post matric accounting / administrative qualification. Experience: 3 xe2x80x93 5 yearsxe2x80x99 experience in a Finance Administrator role Strong ERP experience and excellent MS Office skills, particularly Excel at an intermediary / advanced level Strong focus on detail (accuracy and completeness), adherence to policy and procedure, meeting deadlines and strong interpersonal skills (communicating / guiding) Responsibilities: Creation of Purchase Requisition (PR) Ownership of the company administration role for purchase requisitions, including support processes, systems, and tools, including: Creation of IT Purchase Requisitions in D365 for both companies Check that the Purchase Order Request form is complete and that all supporting docs and approvals are attached. Create the Purchase Requisition in D365 o Load all supporting documentation in D365. o Submit the Purchase Requisition for Purchase Order creation, within 24 hours of receipt of completed support documentation. Respond / resolve queries received from Procurement. Follow Up on Creation of Purchase Order (PO) Follow up on D365 workflow to ensure PO is confirmed timeously (PR to be converted to PO within 24 hours of PR creation) Download the PDF version of PO from D365 and forward it to PO Requestor and vendor. Maintain tracker of the company PO numbers and associated D365 Cost Collector number. Forward to IT Finance Manager by close of business on the Monday before Friday month end close. Receipting Of All Goods and Service Delivered Follow up on open POs with service owners. Delivered goods / services to be receipted before month end close. Download and circulation of open PO reports : o Create on the 2nd, 3rd and 4th week of the month, including the Friday before the monthxe2x80x99s end. Circulate to PR requester for follow up on delivery of goods / services. xc2xa7 Service owners to follow up with service providers and ensure goods / services are delivered on time. xc2xa7 Service owners to communicate back to IT Financial Administrator as to which line items on the PO have been received and can be receipted. o Open PO report to be circulated to IT Finance Manager : xc2xa7 Close of business on the Monday before Friday month end close. xc2xa7 Close of business on the Tuesday before Friday month end close. Receipt all goods / services delivered before month end cut-off timelines. Facilitate Timeous Processing of Vendor Invoices: On receipt of vendor invoice o Check invoice for completeness (correct Entity, VAT Number, PO number) o Circulate to the service owner for review and approval to process. Once approval to process invoice has been received, circulate to the respective finance departments for processing. General Ledger Journal Processing: Upon instruction and approval by the IT Finance Manager, process IT journals in D365: Monthly IT prepaid journal Monthly the company IT recharge journal Month end accrual journals Other journals as required. Job Types: Temporary, Full-time
Contract length: 4 months