Job Description

Country

South Africa

Workplace location

JOHANNESBURG-BIERMANN AV(ZAF)

Employer company

TotalEnergies Marketing South Africa (Pty) Ltd

Domain

Information Systems

Location

South Africa

Experience

Minimum 3 years

Candidate Profile

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Ideally as IS Project Manager, you will possess the following:

• 3-5 years experience in IS Project Management particularly within a SAP environment.
• effectively communicate in a non-technical manner, problem solving ability and attention to detail, with a strong focus to deliver on SLA,s

Other Skills

• Risk management: experienced in identification, assessment and management of project risks
• Delivering results: ability to plan and organise self and work in order to achieve objectives and targets
• Project budgeting and reporting

• Other

To be available for business continuity for defined, critical applications should they be required.

To act as a backup for key functions in the Competency Centre solutions analyst environment as and if required

Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments

Updates job knowledge by participating in educational opportunities; reading technical publications, identifying and attending relevant training and ensures these are requested as part of the annual employee performance review

Activities

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As IS Project Manager, you will be responsible for the following activities:

Project Management

Project management according to IS Project Methodology, including project categorisation, identification of risks and mitigation thereof, compliance to groups standards and ability to manage projects (sometimes complex projects) across all phases (inclusive of business case/requirements, specifications and other project documentation).

To schedule and facilitate project workshops with all relevant stakeholders, from project kick off meeting to reviewing the learnings/evaluation of completed projects

To facilitate Risk management workshops with all required stakeholders and to mitigate the risks accordingly for every project.

To review with key stakeholders, the requirements for business continuity as part of every project.

Management of project budget with relevant reporting on status and final commitments on spend

To realise validated projects in time, within budget, scope, and according to Total Group standards.

Successful implementation and signoff of project by users and other relevant stakeholders i.e. project sponsor

Use of relevant templates and documentation to ensure accurate and, consistent communication

Accurate reporting and document storage using Project Portfolio Office (PPO) tool (i.e. project specific KPI's, and related commitments)

Meeting PPO governance requirements in terms of artefacts loaded as per the project (governance) type

Co-ordination of project resources (internal and external), including necessary reporting as required.

Management and communication of issues, and coordination of related activities

Identification, rating and communication of risks and providing suitable risk mitigations

Management and control of project scope changes to schedule, scope and cost ensuring project sponsor/steering committee approval on all project changes affecting these elements. Recording of approved project changes on PPO

Participation in regular Project Management forums (internal and external) to ensure relevant knowledge and to give input into improvement of processes, templates, procedures relating to project management within the IS Division

Regular reporting on status of projects through project reports, project report back sessions, steering committee meetings, project management tools defined by Total, or other as defined from time to time.

Participation in all applicable project meetings to ensure understanding, context and continuity with regard to the project(s) being managed

Relationship Management

To maintain contact and establish a healthy relationship with key stakeholders in business, such as project sponsors, project resources, divisional managers, MANCOM and IT leadership (local and Group), etc

Facilitation and communication between all stakeholders in order to ensure understanding and effective delivery according to agreed scope

Works well with suppliers to ensure good understanding and support of the environment, as required

HSEQ

To ensure that risk management elements and identification of business-critical services/applications are incorporated into each project, with assistance from the Information Security Compliance Officer as applicable. This to include but not limited to POPIA elements, Cyber Security Risks, Group security rules, etc

To ensure the HSEQ Compliancy is applied to each project as required and all safety files necessary completed timeously in order to prevent unnecessary project delays

To develop policies, procedures, works instructions as applicable to the key job functions.

To always work with the key values of the organisation being top of mind , i.e. Safety, Respect for each other, pioneer spirit, stand together, performance minded,

Maintains a safe work environment by following all relevant rules, standards and policies and actively seeks to know them and understand them

To maintain strict confidentiality regarding information.

Context & Environment

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Organizational: many internal and external stakeholders to deal with within TSA, the subsidiaries and the Group. Challenge: co-ordinating between geographically dispersed resources based in France, India, South Africa and NBLS countries

TotalEnergies